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Note that minutes are not final until agreed by the council. Generally they will not be put up until after the following meeting.

  MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 12th JUNE 2018   Attendance:,  Mrs Millership, Mr Adair, Mr Frearson, Mr Ellis, Mr Cator,  Mr Will, Mr Withers, Mrs Dearson in the Chair, Mr Dixon (County Councillor) and Six parishioners,.   Apologies: Mr Baker, Mrs Grove-Jones (District Councillor), Mr Stevens (District Councillor).   Minutes of the Previous Meeting: Mr Cator stated that on page 328 the minute should read “Mr Ellis” not Mr Cator. The minutes of the previous meeting, having been circulated, were then signed by the Chairman. This was proposed by Mr Will and seconded by Mr Frearson with all in agreement.   Matters Arising: Mr Cator stated that with regard to the ward boundary change it would have been better if Sutton had been with Hickling as they have an effect on Sutton with regard to planning, highways and infrastructure. Mr Dixon stated there had been a number of changes without further consultation.   Mr Ellis asked how many dog bins are in the parish – there are seven.   County Councillor Report:  Mrs Grove-Jones had spoken to the District Council regarding the Mill, there is to be a pre-planning consultation to convert the barns to residential.   Mr Dixon reported that the County Council is now under new leadership, Andrew Proctor is the new Lead of the Council.  He had previously been Leader of Broadland District Council but will be giving that role up.  There will be a review of Child and Adult Social Services which are the two largest spending areas to see how services can be delivered more efficiently.   Correspondence: Norman Lamb will be on his village tour on 28th August at 15.10 in the layby opposite P & A.   An email had been received from residents of The Street reporting damage to their property over the Bank Holiday weekend, they had not reported this to the police but the clerk had informed the police.     Planning: Planning application for a porch to 65 Neville Road, no objections.   Sutton Mill: A planning application may be expected.     Village Hall: Mr Cator had been asked to represent the Parish Council on the Village Hall Committee.  The next meeting will be held on 19th June.   Highways: Mrs Millership reported that she had called Highways emergency services during recent heavy rainfall when once again Neville Road flooded badly. Mr Ellis had spoken to the Highway engineer who is investigating the pipes which go across to the Staithe.   Mrs Dearson said that Staithe Road had flooded and the pond was very high but it did not take long to disburse.  The drain outside Mrs Dearson’s house had been unable to cope during this heavy rainfall. Mr Cator replied that there is only a six-inch drain across the road and an eighteen-inch drain from the back of his old house. There had been a lot of bubbling out of the manhole at the Staithe.   Nothing has been heard regarding the footpath from the Church, the clerk will follow this up. Mr Ellis stated that there is no barrier between the footpath and the road which is dangerous.  Mr Cator stated that the land belongs to the bungalow next door.  The clerk will look into the process for putting back the kissing gates or a barrier.   The clerk had contacted the Planning Department at NNDC regarding the piece of land off the A149 belonging to Mr Tilley, they had responded that there was no problem with this.   Allotments: Mr Will has strimmed the footpath through the allotments.   Mr Will had received a letter from an allotment tenant who intends to give up his allotment when he moves house, he was asking for compensation under the terms of the Tenancy Agreement.  However, as this person has been selling produce from the allotments he has breached the Agreement and therefore no compensation will be given. Produce should be for personal consumption only.    There was some debate over vermin and shooting on the allotments.   Chris Cunningham attended the meeting to ask if she could take over Mr Grimes’ allotment when he moves out of the village – permission for this was given.   Staithe Matters: Mr Frearson forgot to put the no parking sign up but will do so. A boat has been tied up in the West Dyke and Mr Frearson has put on note on the boat asking him to move, he will also speak to the Broads Authority.   Finance: One cheque was presented for payment in the sum of £93.20 payable to HMRC for tax and national insurance. The clerk’s salary will be paid by Standing Order. The Annual audit return had been completed in accordance with the year-end accounts presented at the previous meeting, this was signed by the Chairman.   For Information: Mr Cator met with Mrs Jolly, the next step is to meet with the old Playing Field members and try to get some new members, there has been some progress.  Mr Cator had been going through past history looking for some land. There was a Section 40 Agreement for Neville Road but as highways will not maintain the garage areas residents park their cars on the green areas.   Mr Mike Baker stated that there is five acres in the Gravel Hole which Mr Slater was willing to discuss. Mrs Dearson replied that there had been discussion several years ago but Mr Slater did not come back to the Parish Council.   Public Forum: Jackie White, one of the allotment tenants was concerned about flooding and rats on her allotment, she was given permission to have someone shoot the rats on her allotment but other tenants do not look after their chickens correctly and the exacerbates the problem.  Mr Will will check the situation, perhaps it is time to ban chickens from the allotments. They could be phased out on future tenancies.   Mr Phillips asked if anything had been heard regarding the Poors Trust, Mrs Smith had indicated to the clerk that Mr Withers was the Parish Council representative. It was agreed to invite Mrs Smith to the next meeting.   Mr Phillips stated that the manager of Sutton Staithe Hotel had complained that boat people were using the dog bin as a rubbish bin, there is a need to have a sign showing where the rubbish bins are, Mr Frearson will do this.   The meeting closed at9pm.  



MINUTES FOR THE PARISH MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 8th MAY 2018  

Chairman’s Report

MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 8th MAY 2018  

Attendance:,  Mr Frearson, Mr Ellis, Mr Cator, Mr Baker, Mr Will, Mr Withers, Mrs Dearson in the Chair, Mrs Grove-Jones(District Councillor), Mr Dixon (County Councillor) and three parishioners,.  

Apologies: Mrs Millership, Mr Adair and Mr Stevens (District Councillor).  

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mr Will and seconded by Mr Frearson with all in agreement.  

Matters Arising: Mr Cator said that he had asked if a letter could be sent to Mr Grimes stating that the Parish Council acts solely on matters brought to their attention by parishioners and they have acted accordingly  – this will be done.   

County Councillor Report:  Mrs Grove-Jones stated that she had no problem with the planning application for The Street. 

She went to say that the road marking in Stalham are very poor.   Mr Dixon replied that road markings are inspected on a routine schedule by the inspector, they would then be placed on a  list for reinstatement. 

There is confusion over waste and recycling centres, there will now be a charge for DIY waste, this may lead to an increase in fly tipping.  

Mr Dixon explained that the NDR Is now fully open but there is confusion over signage and the roundabouts.  

Correspondence: NNDC had written regarding the new boundary changes will come into being in May 2019. Sutton will become part of the Ward with Stalham and Catfield and will have  two District councillors.  

Planning: Planning application PF/18 0451 for a single storey extension, no objections.     Sutton Mill: The clerk had asked for an update on the situation with the Mill and had received a response from NNDC.  

“I am aware that the site has been sold (in two separate lots) but am currently unsure what it will ultimately mean for the Grade II* Listed Building.   Once we establish who the new owner of the mill is, they will be contacted formally and advised of their responsibilities – in particular the need to comply with the Listed Building Enforcement Notice which was served on the previous owner prior to the sale (and has been registered as a land charge). The date of service was the 16th March 2018 with the notice coming into effect on the 16th April. Assuming no appeal is lodged before this latter date, the new owner will have 18 months from Monday to carry out the work approved under Listed Building Consent Ref: LA/16\0642. If, as I suspect, he is the gentlemen I spoke to twice before the auction closed, he has been made more than aware of his obligations.   Regrettably, the SPAB’s Community Interest Company ultimately could not raise sufficient funds to buy the whole site. Hence, their plans for a national millwrighting centre are now no more.”  

Mr Dixon stated that the application to register the Mill as a community asset had been refused as the land and property was not in a single ownership.     

Village Hall: Nothing to discuss.  

Highways: Mrs Dearson reported that she had seen the drain cleaner in the village that day.  

The level of the pond has come down but there is now a large flood at the top of Staithe Road.   Mr Ellis said he had spoken to the Highway engineer about the drains by the pond, the flooding in Staithe Road is linked to the height of the river. Mr Cator stated that here is a drain in Mr Makepeace’s field and one in Neville Road which goes across the bypass. Highways are investigating this.  

Mr Cator stated that the footpath from the Church is a mess, someone had been there with a digger and gone across the footpath. A letter will be sent to the landowner with a copy to Highways.

Mr Cator went to say that footpaths should not be obstructed and Highways as the enforcing authority should ensure that they are passable.  

Allotments: Mr Will reported that one of the allotments was not being properly  looked after, there is a waiting list.  Mr Will went on to say that a parishioner had contacted him as someone had been shooting on the allotments in the middle of the night – if this happens again it should be reported to the police.  

Staithe Matters: The grass cutting has stated. Mr Frearson stated that the Broads Authority have zero tolerance to 24-hour moorings.  Mr Frearson went on to say that part of the slip is collapsing and he will obtain quotes for the work.   Mr Cator reported that a car had been parked near to the West Dyke overnight, there needs to be a sign saying “No overnight parking”. Mr Frearson will look into this.    

Finance: The clerk presented the year-end accounts which had been internally audited.  There is a healthy balance carried forward.  

Mr Baker stated that money should not just be spent on the Staithe, Mr Withers replied that nothing had been spent on the Staithe for a long time. 

Mr Frearson stated that when the Precept was low money from the Staithe income was spent elsewhere in the parish.  

Mr Cator stated that he thought the churchyard was not being done well. Mrs Dearson replied that the Parish Council paid for a new kissing gate.  

Mr Baker was concerned about the money spent on the dog bins, surely people could take the mess home with them.  Mr Frearson replied that if the Parish Council receive a complaint from parishioners and do nothing about it they would not be acting correctly. 

For Information: Mr Cator stated that the playing field matter is ongoing.  

Public Forum: Mr Phillips  stated that there is a sign up on the piece of land on the  A149 owned by Andrew Tilley Builder, there is a lot of rubble on this piece of land. Mr Ellis stated that this needs investigating. A  letter will be sent to Highways.  

Mr Phillips also asked if the Parish Council made a decision about trying to appoint a councillor to the Poors Trust. The clerk will ask Mrs Smith about this.  

There will be a meeting in the village hall on 23rd May to discuss the Gala Weekend all parishioners are welcome to attend.    The meeting closed at 8.50pm.              

April 2018 -- Meeting cancelled, venue unavailable



MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 13th MARCH 2018
Attendance:, Mr Adair, Mr Frearson, Mrs Millership, Mr Ellis, Mr Cator, Mr Baker, Mr Will, Mr Withers, Mrs Dearson in the Chair, Mr Dixon (County Councillor) and fourteen parishioners,.
Apologies: Mrs Grove-Jones and Mr Stevens (District Councillors).
Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mr Will and seconded by Mr Frearson with all in agreement.
Playing field: Mrs Dearson explained that a notice had been placed in the magazine stating that the custodians of the money had suggested the money should be given to the Mill project, the Parish Council had not suggested this. The Parish Council asked for parishioners to write with their ideas for what should happen to the money.
Mrs Millership summarised the contents of the correspondence received; 14 people would like a playing field, 2 people would like the money to go to the Mill, one person thought the money should go into the parish funds, one person thought the money should be given to the Sutton Gala Weekend and two people thought the Gravel Hole should be purchased. Correspondence suggested that a new committee should be formed, the money should be ring fenced within the Parish Council funds.
Hopefully parishioners will come together to revive the committee and run a playing field. Mr Baker stated that two councillors had been on the original Trust, Mr Cator and Mr Ellis, they had never resigned from the role. Mr Withers thought it was wise to have separate Trustees, the original board of trustees should be reconvened, and the Parish Council should not be under an obligation to provide a playing field. Mrs Withers went on to say that at this stage we should move forward, the most important thing is to register as a charity and have the accounts audited annually.
Mrs Dearson stated that it should be under the control of the parishioners, not the Parish Council.
Mr Cator explained that a committee was set up and the six Trustees were appointed when the land was purchased. Mrs Millership said that several people had indicated they would be interested in joining a new committee.
Mr Cator and Mr Ellis agreed to contact the original committee and revive the committee, they hope that new members would join them.
There was some discussion relating to monies held in the bank accounts, the police had looked through the accounts and had found nothing wrong. There is no way to prove how much money was raised in the past. Mrs Millership thought there should have been minutes from committee meeting which would have stated how much money had been raised.
It was agreed that Mr Cator and Mr Ellis would call a public meeting to see who is interested in joining them, they will ask the school and pre-school to help advertise this. People who had written in will be contacted to ask if they would like to join the new committee.
Mr Grimes and Mrs Jolly had written saying they wish to have no further contact with the Parish Council until they have both received letters of apology for reporting them to the police and putting mis-information in the magazine. The letter stated that Mr Grimes and Mrs Jolly had been open and honest at all times. It was agreed that the Parish Council had acted correctly, they had been asked to investigate where the money was, they have done this. Therefore, no apology is necessary.
Matters Arising: Nothing to discuss.
County Councillor Report: Mr Dixon gave an update on the Mill project, he had been in touch with Jonathan Cook, Mr Dixon is the Cabinet Member responsible for the Mill. There had been a problem with funding for the project which has delayed the purchased of the Mill. There have been meetings to try and solve the problem. The vendor did not agree with the course of action needed to raise the funds and have put the Mill back on the market. Efforts are being made to close the funding gap. They are trying to fund raise in a number of different ways. Mike Baker asked if the Parish Council would register the Mill as an asset of community value with NNDC to protect the Mill as an asset this would give the CIC more time to raise money.
Mr Frearson proposed that the Parish Council should support this if it gives time to fund raise, Mrs Millership seconded this and there were six votes in favour.
Correspondence: Nothing to discuss.
Planning: Planning application PF/18 0451 for a single storey extension, no objections.
Sutton Mill: Discussed previously.
Village Hall: Nothing to discuss.
Highways: Highways had agreed to include Staithe Road in their programme of works to try and resolve the flooding issues.
Mr Withers reported a major pothole in Staithe Road opposite the hotel car park.
Allotments: Mr Will reported flooding on the allotments, this is the first time there has been a problem. There are also problems with rats. The tenants who have chickens are exacerbating the problem as they are not storing feed correctly. Letters will be sent. Mr Baker stated that tenants who have chickens should deal with the rats. One tenant had emailed to complain that the fencing around their allotment is in disrepair. However, fencing is not provided by the Parish Council. The clerk will contact a pest control company to get a quote.
Mrs Valerie Nicholson has asked if the allotments could be used as a drop off point during he Gala Weekend, there was no problem with this. The Chapel will be open at the same time.
Staithe Matters: Mr Withers has had the holes in the car park repaired.
Mr Frearson reported that a boat is moored at the Staithe and the Broads Authority are trying to remove him from the public moorings.
Mr Baker thought the grass cutting contract is expensive, Mr Frearson replied that last year was the first time there had been no complaints about the grass. This will be reviewed at the end of the year. Mr Baker also thought the green could be made better use by holding a fete or car boot sales. It would be necessary to gain permission from the IDB for this.
Finance: One cheque was presented for payment: 101428 for £93 payable to HMRC for tax and national insurance; The Clerk’s salary will be paid by Standing order.

For Information: Nothing to discuss.
Public Forum: Mr Makepeace informed the Parish Council that the Gala Weekend would take place on 7th and 8th July in the same format as last year but with some additions. The event will open one hour later than before at 11am and finish at 5pm. Volunteers are needed. There will be a meeting in May in the village hall.
Mr Ellis asked if anything more had been heard about parking in New Road. The police had been contacted and each time they had visited there were no problems. Mrs Dearson asked parishioners to take photos each time there was a problem and send them to the clerk who will forward them to the police.



MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 9th JANUARY 2018
Attendance:, Mr Adair, Mr Will, Mr Eillis, Mrs Dearson in the Chair, five parishioners, Mrs Grove-Jones (District Councillor), Mr Dixon (County Councillor).
Apologies: Mr Frearson, Mrs Millership Mr Baker, Mrs Bacon, Mr Withers.
Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mr Ellis and seconded by Mr Will with all in agreement.
Playingfield Trust: Mrs Dearson had received another letter from Mr Grimes which stated that he intended to give the money to the Mill fund. Mrs Dearson felt that as the money had been raised by parishioners they should decide what should happen to the money. She therefore suggested that this matter should be discussed at the March meeting and an item put into the magazine asking people to attend.
Mr Baker said that Mr Grimes had been to see him stating this intention, the sale of the Mill has not been completed yet.
Mr Ellis said he did not think it was a good idea to give the money to the Mill.
The police are now investigating the matter.
Mr Ellis stated that he was entitled to have copies of all correspondence and to approve any letters that were sent on behalf of the Parish Council, he had been to NALC who had advised him that he was entitled to correspondence.
Matters Arising: Nothing to discuss.
County and District Councillor Reports: Mrs Grove-Jones reported that NNDC had agreed to loan £350,000 to the Mill project. A retrospective planning application had been received for the scaffolding site, the inspector had dismissed an earlier appeal and said there were no problems with regard to traffic even though Highways had objected.
Mr Dixon reported that a special meeting had been called to review the situation with regarding to County Councillor’s allowances. Mr Dixon’s position remained the same that he did not agree with the increase, but the County Council will be going ahead with the increase. Central Government had given dispensation to increase the council tax, the general budget will increase by 2.9% plus to 3% that the Government said the County Council can increase the council tax by.
Mr Dixon mentioned at a previous meeting that he had been allocated a budget for highways work. He would like to make sure that the budget is allocated. This matter will be discussed at the next meeting. Correspondence: Nothing to discuss.
Planning: Planning application PF/17/2180, retrospective application for change of use at the scaffold site. This application had previously been refused and dismissed on appeal. Hours of business will be 6am to 5pm, this site is adjacent to a residential property and the entrance is very close to the junction with the A149. An objection will be sent in similar terms to the previous application.
Sutton Mill: Mr Baker stated that he could not progress anything until the purchase of the Mill had been completed but he hoped that this would be done in the coming week.
Village Hall: Mrs Dearson stated that Victory Housing had asked if their vans could be parked on the village hall car park if they were carrying out work in New Road, Mrs Dearson will raise this with the committee.
Highways: Copies of the photos which had been taken of the parking in New Road had been sent on to the police.
Mr Ellis stated that some cars were parking across driveways to properties in New Road. Mrs Turrell stated that it was not just Victory vans which had parked on the pavement there were cars as well.
Highways had emailed to say they would be looking at the corner of Rectory Road again where it floods. There has been flooding in Staithe Road.
Potholes were identified in The Street, opposite Mr Will’s house, the corner of New Road, outside St Clair in The Street, Church Road/Rectory Road. The manhole covers in the middles of the road have formed a large pothole where the covers have sunk.
Mr Ellis reported that Anglian Water had been out to the manholes but had only dealt with one out of the five reported.
A letter had been sent to the allotment tenants.
Staithe Matters: Nothing to discuss.
Finance: One cheque was presented for payment: 101426 for £93 payable to HMRC for tax and national insurance; The Clerk’s salary will be paid by Standing order.

For Information: Nothing to discuss.
Public Forum: Mrs Dearson suggested that a mailing list could be compiled for parishioners wishing to read the minutes prior to the meeting, if they wished to comment on them they could contact the clerk.
There was some more discussion regarding the playing field but as the matter had been handed over to the police the Parish Council has investigated the matter as they were asked to do.
The meeting closed at 8.45pm




MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 12th DECEMBER 2017
Attendance: Mr Frearson, Mrs Millership, Mr Will, Mr Baker, Mr Eillis, Mr Withers, Mrs Bacon, Mrs Dearson in the Chair, nine parishioners, Mr Stevens (District Councillor), Mr Dixon (County Councillor).
Apologies: Mr Adair, Mrs Grove-Jones (District Councillor)
Minutes of the Previous Meeting: Mr Frearson had made the comment at the bottom of the page 318, this was amended. The minutes were also amended to read “if another piece of land” in the seventh paragraph of page 319. The minutes were then signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Will with all in agreement.
Playingfield Trust: Mrs Dearson stated that Mr Grimes had requested an informal chat with her, but she had asked the clerk to join her. Mr Grimes handed over a piece of paper showing the net income from the sale of the land at £3,454.06 and the bank balance of £3,471.18. The current treasurer is Quinton Jolly, Mrs Jolly’s son. Mrs Dearson asked Mr Grimes to obtain contact details for Mr Jolly. However, Mr Jolly sent an email to the clerk which repeated the figures given by Mr Grimes and stated that there had been no income or expenditure over the last ten years. There are limited documents held since Brian Newman was looking after the records. Mr Jolly believed that much of the money was spent on architects and solicitor’s fees for the playing field site which did not progress.
Mrs Bacon proposed that as this matter would discuss sensitive issues it should be discussed in private after the public meeting, Mr Will seconded the motion with all in agreement.
Matters Arising: Mr Withers stated that with regard to the Poors Trust payments were made last year, there had been twenty-three recipients receiving £200. The accounts are audited on a regular basis and presented to the Charity Commission.
Mrs Smith had emailed to say that if anyone would like more information regarding the Poors Trust she would be happy to talk to them.
Mrs Bacon suggested that it would be helpful if a detailed criteria and application form could be provided, these could be put on the website and notice board.
Mr Baker stated that the rules had been changed as money used to be given to the elderly of the parish.
County and District Councillor Reports: Mr Stevens reported that there had been a planning appeal for the bungalow in Moor Lane, Stalham Green, the applicant can now build the property.
Mr Dixon stated that with regard to the previous minutes under Highways he did not say he would set up a meeting with Highways to discuss the footpath, but he had sent the photos to the Highway Engineer and it is likely Highways will want to meet with the Parish Council. They are waiting to see if the landowner responds.
Highways say there is not sufficient traffic to warrant traffic lights or a roundabout at the junction of Old Market Road, Stalham and the A149, this had been raised in conjunction with the proposed development on the old abattoir site. There are no requirements for the developer to fund either option.
Mr Dixon had presented a paper to the District Council Cabinet to grant a loan of £350,000 to the Mill CIC which would enable the purchase of the Mill. Cabinet had agreed but it will need to go before the Full Council on 19th December. There had been cross-party support.
Norfolk County Council had made an allowance increase of 10.5%, Mr Dixon did not agree with this decision and had voted against it. Mr Dixon stated that this was insensitive when there are proposed budget cuts to services. A record vote had been taken.
Correspondence: An email had been received from NNDC regarding the provision of grounds maintenance. It was agreed to circulated this and discuss at the next meeting.
Planning: Nothing to discuss.
Sutton Mill: Several councillors attended the meeting at Hickling Barn on 7th December, there were around 120 people in attendance. The meeting was useful and interesting. There will be residential courses, bakery, play barn, café etc. Mrs Dearson stated that the only worry would be the increase in traffic in Mill Road. They hope to complete the project in four years but be open to visitors in the meantime. They would like to attract crowd funding and volunteers. Mr Mike Baker had received a lot of interest for the Friends of the Mill.
Village Hall: Mrs Millership reported that on Saturday afternoon demonstrations for the defibrillator had been offered but not many people attended. The defibrillator is now operational.
Highways: There is still a problem with flooding on the corner of Rectory Road and the Old Yarmouth Road. The drains have been cleaned out twice, but Mr Ellis stated he thought the problem was due to large lorries going around the corner and damaging the drains. This will be reported again.
There had been complaints about the allotments, some tenants are selling their produce which is contravening the agreement. There are also too many chickens on some allotments and rats are still a problem. A letter will be sent to all tenants.
Staithe Matters: Mr Frearson stated that the problem regarding mooring he reported at the previous meeting was actually a Broads Authority matter and it is in their hands. The BA keep evicting the boat owner and he moves to another site but returns again in time.
Finance: Three cheques were presented for payment: 101423 for £93 payable to HMRC for tax and national insurance; 101424 for £11.99 in payment of website renewal 101425 for £35 payable to C Barrett for mole catching.

For Information: Mr Baker asked why only one quote had been obtained for grass cutting at the Staithe. Mr Frearson replied that Mr Barrett does an excellent job and this is the first time in years there have bene no complaints. More quotes will be sought next year if necessary.
Mr Withers reported that he had had items stolen from his garage.
Public Forum: Mr McMorris asked what the procedure is if a parishioner thinks the minutes are not correct, what opportunity would there be to ask for amendments especially if that parishioner is not present at every meeting. Mrs Dearson replied that if the public thought there was an error they could report it to the clerk.
Mrs Turrell said that some of the minutes were missing from the website, this will be investigated.
There is still a problem with vehicles parking on the pavement in New Road, this had been reported to the police and highways but will be done again. Mr and Mrs Turrell had taken photos of a Victory Housing van which had parked on the pavement in November, they will send the photo to the clerk who will pass it on to Mrs Grove-Jones. It had not been possible to get a buggy past on the pavement.
Mr Smith had spoken to the police who had asked the car owners not to park on the pavement, they had disappeared for a short while but have now returned.
Mr Turrell stated that there was an increased in HGV traffic in Moor Road, when they try to get out onto the A149 they block the road and cause stop other traffic from turning into Moor Road. It was suggested that Moor Road should be closed to through traffic. A request will be sent to Highways.
The public part of the meeting closed at 8.30pm.

Playing Field: Mrs Dearson stated that when she and the clerk met with Mr Grimes he claimed he did not know anything but in the next sentence stated that he had been on the “Trust” from the beginning. Mrs Dearson said that she thought the matter might have to be taken further and ask the police to investigate the money. There are no records.
Mrs Dearson had drafted a letter to warn the police that the Parish Council may need to approach them to investigate this matter.
The feeling in the village is that there should be considerably more money in the bank account than the figure Mr Grimes has given. The Parish Council had tried to obtain information but failed. The Parish Council is not accusing anyone but would like the matter investigated to make sure that nothing is going on.
Mr Ellis proposed that a letter be sent to the police saying that the Parish Council is concerned about the amount of money in the bank accounts and the lack of information. Mr Frearson seconded this with all in agreement.
Mr Grimes had been asked to deal with what would happen to the money if he or Mrs Jolly dies and he has done nothing.
The clerk will ask Mr Jolly for any records he holds as treasurer.
Mrs Bacon was concerned that there was a large deficit in the money.
Mr Grimes told Mrs Dearson and the clerk that the bank said the account was dormant. Mr Ellis thought there were two bank accounts; one for funding raising and one for the sale of the land.
Mr Withers stated that there was no other choice than to involve the police.
Mrs Bacon thought Mr Cator might have some minutes. Several people had resigned from the “Trust” because they did not want to remain involved as it was not a registered trust.
The meeting closed at 9pm






………………………………………………………………… ……………………………….. Chairman Date



MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 14th NOVEMBER 2017


Attendance
: Mr Frearson, Mr Will, Mr Baker, Mr Eillis, Mrs Bacon, Mrs Dearson in the Chair, Mrs Grove-Jones (District Councillor Mr Dixon (County Councillor), eight parishioners,

Apologies: Mr Adair, Mrs Millership, Mr Withers, Mr Stevens (District Councillor).

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated taken as read and signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Will with all in agreement.

Playingfield Trust: Mrs Dearson explained that all comments for this item should be directed through the Chair and strict procedure would be adhered to. Mrs Dearson went to say that the Parish Council had taken advice on this matter, being area of interest to parishioners as many of them had helped raise funds for a playing field.  When this matter was raised last year the clerk and Mrs Dearson had looked through past minutes which showed that there had been two different  trusts set up although there is no public record of either nor are they registered charities.

Mr Grimes attended the meeting to explain the situation and answer queries from parishioners.

Mr Ellis asked how much money there is in a bank account and what interest it had earned. Mr Grimes responded that a group had been set up informally in 1976 to raise funds to buy land and equipment.  There had never been a trust. The land was unsuitable for the purpose and some of the committee had disappeared. The land had been sold.    There is £3,740 in a Barclays account.

Mr Ellis asked who gave permission to sell the land. Mr Grimes replied that the land was unsuitable for a playing field, it is surrounded by ditches.

According to the Land Registry information the land had been sold for £6,000 in the year 2000.

Mrs Dearson asked who are the signatories for the bank account and what provision is there if they were to die. Mr Grimes and Mrs Jolly are the signatories and there are no plans in place. Mr Grimes stated that there is little hope of getting a playing field and they had not decided what to do with the money. Mrs Dearson was concerned that in the event of Mr Grimes and Mrs Jolly’s death the money would go into their private estates.

Mr Frearson said that Mr Grimes was talking as if the money belonged to him. Perhaps the money should be transferred to the Parish Council to be held in a separate account. The Parish Council will always be there even if the councillors change.

Mrs Bacon asked who audits the accounts, Mr Grimes replied that an accountant audits them. Mrs Dearson asked to see the accounts, the parish has no control and the money should be available for the parish to use.

Mr Grimes stated he would write a letter of intent to say what would happen to the money.

Mr Ellis suggested that two members of the Parish Council should also be on the Trust, he also said there should be more money in the account as the land was sold for £6,000 and money had also been raised by parishioners  so there should be considerably more money in the account. A lot of work and effort had gone into raising money.

Mrs Bacon asked where the difference in the money was, Mr Grimes stated that the land had sold for £3,200.

Mr Frearson suggested that the money be handed over the Parish Council to be held for playground equipment. Mrs Dearson agreed that this would be a sensible solution as the Trustees could always be members of the Parish Council.  Mrs Dearson asked Mr Grimes and Mrs Jolly to consider this option and come back to the Parish Council.

Mr Simpson asked if there was any record of the money which had been raised. Mr Frearson stated that the Parish Council needs to see full accounts from day one.

Mr McMorris was disappointed to hear that the sum of money quoted, a lot of people had worked hard to raise this money, they no longer have the land. If the money had been invested thirty years ago it should have doubled.  If the land had been deemed unsuitable as it needed fencing another piece of land could have been found but it would still have the same issues.

Mr Grimes stated that he had loaned the fund money to pay the public liability insurance, Mrs Dearson replied that public liability insurance is not needed if the land was not being used.

Mr Ellis informed Mr Grimes that he had written to Mrs Jolly and hand delivered the letter but had not received a response.

It was agreed that Mr Grimes would return to the next meeting bringing with him bank statement and accounts. Mrs Dearson thanked Mr Grimes for attending the meeting.

Matters Arising: Nothing to discuss.

District & County Councillor Reports:  Mrs Grove-Jones reported that she would be objecting to the Pyghtle planning application.  There is some controversy over converting the abattoir site from commercial use to residential. There are still problems with the Hopkins site regarding drainage and the onus is on the developer to deliver.  Nothing has come through for the old station site.

Mr Dixon reported that the County Council budget had not been set so far, it looks like there will be a 3% increase for Adult Social Services which would reflect the rising cost and demands. There will possibly be an increase of 1.8/1.9% on other services.  A consultation is currently running and will last for six weeks.  There is one current provision for recycling centres, that the disposal of DIY waste could come to an end. This is controversial and could result in fly tipping.

Scottow Enterprise Park has just been nominated for an award, it has provided 356 jobs, 21 start up businesses and 96 tenants are operating on the site. There is a 250 acre solar farm which provides electricity for 15,000 homes  and provides £500,000 surplus to the County Council per annum.

There is currently a consultation for the Academy but Sutton has not been included in this.

Correspondence: An email had been received from St Michaels Church thanking the Parish Council for the new kissing gate.

Mr D Smith had written regarding the Poors Trust, no annual distribution had been made for the past two years. The clerk had contacted the Trust and had been informed that anyone in need should contact the Trustees and each case would be assessed. There was no annual distribution as many of those eligible were the wealthier parishioners.

The Trustees have to abide by their rules and the Parish Council cannot tell them what to do.

Planning: Nothing to discuss.

Windmill: Mr Ian Baker stated he had seen that Mr Mike Baker had agreed to head up Friends of Sutton Windmill, he was concerned that Mr Mike Baker was also chair of Friends of St Michaels Church. Mrs Dearson explained that the two groups are entirely separate and nothing to do with the Parish Council. They will help with fund raising for the Mill.  

There will be a launch of the scheme on 7th December at 7pm at Hickling Barn.

Village Hall
: Mrs Dearson is unable to attend the next meeting.

Highways: Mr Baker stated that photos had been taken by Mr Ellis showing the footpath from the Church, these had been sent to the Highway Inspector. Mrs Dearson asked that all matters should go through the clerk so that there is a record of them.  Mr Dixon had taken this matter up with the engineer but photographic evidence was needed.  The path will become narrower in the spring when there is new growth on the hedges and something needs to be done during the dormant time.  Mr Dixon will try to set up a meeting.

Mr Will reported flooding on the corner of Rectory Road and Old Yarmouth Road, this will be reported to Highways.  Mr Will went on to say that there were foul smells in The Street and the drains could possibly be blocked, this will be reported to Highways and Anglian Water.

Mr D Smith reported that New Road has flooded when there is a lot of rain, this will be reported.

Mr Baker stated that cars are parking on the footpath in New Road, people with wheelchairs and pushchairs are having to walk on the road. The PCSO will be told of this.

There had been complaints regarding rats on the allotments. The tenants need to be more responsible regarding compost and chickens.

Staithe Matters
: Mr Frearson stated that there had been a complaint about someone who was moored on the 24 hours mooring, he will contact the Broads Authority.

A quote for the grass cutting had been received in the sum of £1,000. Mr Baker stated that the Staithe could be put to better use by holding car boot sales etc. There was some discussion regarding buying a grass cutter and having a rota to cut the grass, however Mr Frearson proposed that the quote should be accepted, this was seconded by Mr Will with all in agreement.

Finance: The clerk had prepared a budget. Mr Frearson stated that some work may need to be carried out to the slipway in the coming year.  Mrs Bacon stated that the Licence Fee and mooring fees should cover that work.  Mr Will proposed that the Precept should remain the same, this was seconded by Mr Baker with all in agreement.

Three cheques were presented for payment:
101420 for £93 payable to HMRC for tax and national insurance;
101421 for £500 payable to C Barrett for grass cutting at the Staithe;
101422 for £48 payable to G A Tallowin for hedge cutting.


For Information
: Mr Frearson will put the notice board back up the next day.

Public Forum
: Mr Grimes asked why the Parish Council allows Mr Withers free access across their land at the Staithe, Mrs Dearson replied that he had a right of way.

Mr Grimes went on to ask why the Parish Council allowed Mr Mike Baker  to develop a piece of land near the church into a car park. Mrs Dearson explained that the land belongs to Mr Baker and he is free to do as he wishes with it.

Mr Grimes also said that allotment tenants are not keeping to their tenancy agreements.

The meeting closed at 9.35pm.

Sincere apologies for the fact that these October minutes escaped me.

MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 10th OCTOBER 2017


Attendance: Mrs Millership, Mr Will, Mr Baker, Mr Eillis, Mr Withers Mrs Bacon, Mrs Dearson in the Chair, Mr Dixon (County Councillor), Mr Stevens (District Councillor). two parishioners,

Apologies: Mr Frearson, Mr Adair, Mrs Grove-Jones (District Councillor),

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated taken as read and  signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Withers with all in agreement.

Matters Arising
: Nothing to discuss.

County/District Councillor Reports:  Mrs Grove-Jones had sent an email stating that there had been no further developments with regard to the station site in Stalham or the Hopkins site. There had been some break-ins and burglaries recently and the new beat officer had attended the latest Town Council meeting.

Correspondence
: An email had been received from Dilham Parish Council concerning the increase in helicopter noise. Mr Dixon stated that we should not lose site of the number of jobs offshore and at airports although they should make an effort to spread the routes.  

Planning: The planning application for  Boundary Farm has gone to appeal.

Planning application PF/17/1614  for Rivercroft erection of single story side and rear extensions, porch and detached cart shed, there were no objections.  

Sutton Windmill: An email had been received from Ken Jackson saying that a price had been agreed for the sale of the Mill. This is very good news. An article can be put in the magazine once the sale has been completed. The Parish Council will support this. Mr Baker offered help to set up a Friends of Sutton Mill group.   

Village Hall: Mrs Bacon attended a recent meeting of the committee. There are regular bookings, the only evening free is Wednesday. The committee have spent a lot of money on the hall and there are more projects to do.  Funds are running low and they have decided to increase the charges. The defibrillator has been installed and the committee plan to have a large projector screen so they can hold cinema evenings.  

Highways, Allotments & Footpaths:  Nothing further has been heard regarding the footpath from the Church. Mr Ellis has spoken to the Highway Officer. The footpath is meant to be a wide footpath. Mr Dixon will take this matter up with the senior engineer. Letters have been sent to Mr Slater from both the Parish Council and the County Council.

Mr Baker stated that the hedge on New Road to Church Road is encroaching on the road, Highways will be contacted.

Mr Will asked if he could arrange for the hedge to be cut at the allotments, this should be done.

Staithe Matters: Nothing to discuss.

Finance: Two cheques were presented for payment:
101418 for £120 payable to Mazars for audit fees.
101419 for £93 payable to HMRC for tax and national insurance.
The clerk’s salary had been paid by standing order.

Playingfield Trust: A copy of a letter asking for information regarding the Trust sent by Mr Ellis to Mrs Jolly had been received. Mr Ellis had not received a reply to his letter.

Mrs Bacon had recently seen Mrs Jolly who told her that this matter had nothing to do with the Parish Council.  Mrs Bacon suggested that Mrs Jolly attend the Parish Council meeting.

NALC had suggested contacting solicitor to take this matter up. A solicitor suggested that this matter could be put into the hands of the police as it involved money raised by parishioners.

Mr Grimes had stated in his first letter to the Parish Council that if a parishioner asked Mrs Jolly she would give them the information.  Mr McMorris suggested asking Mrs Jolly who she would speak to. Mr McMorris went on to say that it is the obligation of the trustees to make the best use of any money they hold.

After some discussion it was agreed to write one further time to Mr Grimes and Mrs Jolly asking for the information, if nothing has been received before the next meeting the matter will be handed over to the police.

For Information: Mr Withers reminded the Parish Council about the Armistice Day Service at the church on 12th November, Mrs Dearson will attend.

The meeting closed at 8.35pm


MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 12th SEPTEMBER 2017

Attendance: Mr Frearson, Mr Will, Mr Baker, Mr Eillis, Mr Withers Mrs Bacon, Mrs Dearson in the Chair, Mrs Grove-Jones (District Councillor), Mr Dixon (County Councillor), two parishioners, Ken Jackson and Michelle Andrews (SPAB).

Apologies: Mrs Millership, Mr Adair, Mr Stevens (District Councillor).

Minutes of the Previous Meeting: Some typos were corrected. The minutes of the previous meeting, were then signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Frearson with all in agreement.

Matters Arising: Nothing to discuss.

Ken Jackson and Michelle Andrews from SPAB (Society for the Protection of Ancient Buildings) attended the meeting to outline their proposals for Sutton Mill.  Mr Jackson gave a short presentation.

Millwrighting is a dying art and they would like to launch an apprenticeship/training programme. The objective is to set up a sustainable national training centre for millwrights and millers which would be financially self-supporting.

SPAB envisage having a bakery, using the flour that is milled from the Mill, a restaurant, children’s activities, nature trail, and other artisan outlets. There would be a visitor centre in the old granary which could support school activities.  SPAB have not taken part in commercial activities before. Therefore, a not for profit limited company has been set up for this project so that SPAB would not be put at risk. SPAB have sponsored the new company and have pledged £500,000, half of the money can be used towards the purchase of the site, although more money would need to be raised to meet the purchase price, the rest would be for the restoration.  A Community Interest Company (CIC) must act to the benefit of the community.

Mr Jackson stated that they hope to attract crowd funding and they will be contacting local newspapers etc to advertise this.

They intend to restore the Mill to full working order, provide training and conference facilities, operate a bakery and restaurant with a shop selling local food and artisan products with children’s play facilities and possibly glamping/shepherd’s hut accommodation. There would be working space for the local artisans. This should attract tourists and provide local jobs.

The inside of the Mill needs complete refurbishment and Mr Jackson is trying to agree a price with the present owners. The Parish Council agreed this could only be good for the parish and the local community, they agreed to provide a letter of support if needed to help with grants and funding.
County/District Councillor Reports:  Mrs Grove-Jones reported that the application for the scaffolding site had gone to appeal.

A warning had been issued regarding the play equipment on the Hopkins site in Stalham as it had been found to be faulty. The developers had not complied with land drainage regulations.  

There will be a public meeting to discuss the old station site showing the preliminary plans for affordable housing.

Sutton Parish Council had not been consulted over the plans for the abattoir site.

Mr Dixon had sent a draft regarding the Norfolk Strategic Framework which had been circulated.

Mr Dixon had been in contact with Highways regarding the footpath from the church, the suggested width is not acceptable, it should be 1.5m. Mr Ellis had spoken to the Highway Engineer regarding the footpath. Mr Dixon stated there is a duty of care to enforce the freedom to pass on the footpath and although some trimming of the hedge had been done it was not enough.  The hedge should be cut back hard.

Correspondence: The Citizen’s Advice Bureau had written asking for a donation to their funds, Mr Frearson proposed sending £50 this was seconded by Mr Will with all in agreement.

Planning: Planning application PF/17/1328 erection of a single storey rear extension at Saiilcote, The Street.  There were no objections.

Sutton Windmill: Mrs Dearson thanked Mr Jackson for a positive report.

Village Hall: Mrs Dearson reported that Mrs Bacon will attend the September meeting in her place.  

Highways, Allotments & Footpaths: The allotment rents are currently £30, Mr Will stated that although we do not make a lot of money from the allotments if the cost was increased it would put people off using them. Nearly all the allotments are taken. Mr Will proposed leaving the rent at £30, this was seconded by Mr Ellis with all in agreement.  It was agreed to put something in the renewal letter regarding vehicles using the footpath through the allotments. If vehicles continue to speed through the allotments they will have to be banned.

One of the new tenants had asked Mr Will if it would be possible to put a caravan on the allotments, it was agreed this could not be permitted.

Mr Ellis had spoken to the Highway Engineer regarding overhanging trees in New Road.

There is a lot of rubbish on the footpath from the Mill to Hickling Road, this has been reported.

Staithe Matters: Mr Frearson will put a sign up saying no turning near the recycling banks. Weed killing in the car park and ditches had been done and Mr Frearson will speak to the owner of the hotel and ask him to stop doing this if he authorised the work.

Finance: Three cheques were presented for payment:
101415 for £555 payable to BM Gibson for the new kissing gate at the church and replacement of a post for the gate going through to the Gravel Hole.
101416 for £93 payable to HMRC for tax and national insurance
101417 for £50 payable to CAB as previously discussed.

For Information: Playing Field Trust. Mrs Dearson suggested that a member of the Parish Council should approach Mrs Jolly as an individual to ask for information, Mr Ellis will do this.  It was agreed that until this matter is resolve it would become an agenda item.

Mr McMorris said that the Parish Council should not give up on this matter, it is important to find out where the money is. People who invested time and money should be entitled to the information.

Mrs Dearson said that perhaps the money could be spent on play equipment at the Mill site if the scheme progresses.

Mr Frearson reported that he had raised £525 for Nancy Oldfield Trust.

The meeting closed at 9.30pm




MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 8th AUGUST 2017


Attendance: Mr Frearson, Mrs Millership, Mr Will, Mr Baker Mr Adair, Mr Eillis, Mrs Bacon, Mrs Dearson in the Chair, Mr Dixon (County Councillor), one parishioner.

Apologies: Mr Withers.

Minutes of the Previous Meeting:
The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Adair with all in agreement.

Matters Arising: A second letter had been received from Mr Grimes which did not answer the questions previously asked. Mr Grimes suggested that Mr Slater should be approached to see if he would hand the Gravel Hole over to the Parish Council for use as a playing field in exchange for planning permission for new housing. Mrs Dearson stated that there had been discussion regarding the Gravel Hole in the past but Mr Slater had not come back to the Parish Council.  The Parish Council had previously voted against more development in the village.  The clerk had contacted Mrs Jolly as instructed by Mr Grimes in his first letter. However, Mrs Jolly said that this was not the business of the Parish Council and would not give any information.  It was agreed to contact NALC and ask for legal advice on the situation.

County/District Councillor Reports:  Mr Dixon reported that grass contractor had not cut the grass on the corner of Laxfield Road as it was already short.

Mr Dixon informed the Parish Council that the Norfolk Strategic Framework was being put together. This sits above the Local Plan and it requires the planning authorities to work together as they may need to transfer planning provision from one district to another.  This would be a good opportunity to raise infrastructure, drainage, highway, services, BT etc problems.  The consultation runs from 2nd August to 22nd September and comments can be made by email.  This will be put on the Agenda for the next meeting.

Correspondence: Norman Lamb will be holding his annual village tour on 30th August and will be in Sutton at 11.10am.

Planning: Planning application 2017/ 2 Horseshoe Cottage. Demolition of dwelling and erection of replacement one storey dwelling on a different site. Mr Ellis stated that he could not see anything wrong with the application and had spoken with the applicant. Mrs Bacon was concerned that in the future the adjoining cottage would also be knocked down and more properties would be built on the site. Mrs Dearson thought it would be better to rebuild on the same site on a like for like basis, the proposed dwelling will have a much larger footprint.  It was agreed to send an objection to the application.

Sutton Windmill: Mrs Dearson met with the SPAB officer at the Mill earlier in the month. They are close to an agreement with the current owners but there is one sticking point that the current owners wish to retain the field behind the Mill.  SPAB would like to the village to be actively involved in what they are trying to do, they want to create a national centre of excellence for millwrights. They would have four to six trainees at any one time and they would use the bungalow for accommodation. They would like to make the Mill into a working mill, all the machinery is still there, it is capable of working if renovations are carried out.  This could become a tourist attraction with car parking, café, bakery and online ship with a platform to view into the mill.  The representative would be pleased to come and talk to the Parish Council. Mrs Bacon stated that she hoped there would be an open meeting for parishioners as well. It was agreed to invite the representative to a meeting.

Village Hall: Mrs Dearson reported that Mrs Bacon will attend the September meeting in her place.  The new heating and lighting will be cheaper to run. Mrs Millership stated that the defibrillator had now been purchased.

Highways: Mr Ellis spoke to the Highway engineer and told them of the problems with Anglian Water and BT. The drains have been cleared out in Neville Road and Openreach have filled in the hole near the pond houses, the road has been resurfaced.

Mr Ellis went on to say that there were problems with speeding in Rectory Road, it was suggested he attend the Safer Neighbourhood Network meeting on 9th August and raise this matter and to ask for speed cameras.

Mr Will stated that with regard to the allotments there had been problems with cars going to fast on the track, this is a public footpath and vehicles are not supposed to be to it. A letter will be sent to tenants with the annual renewal.

The Highway engineer said she had walked the footpath from the church and there were no problems with it. Mrs Dearson stated that the footpath should be 1.6m wide as it is a coffin path.

There is a lot of rubbish on the footpath from the Mill to Hickling Road, this has been reported.

Staithe Matters: The grass is being cut regularly. Mr Frearson will put a sign up saying no turning near the recycling banks.

Finance: Three cheques were presented for payment:
101412 for £1526.68 payable to NNDC for dog bin and boat waste bin emptying.
101413 for £93 payable to HMRC for tax and national insurance
101414 for £436.56 payable to the clerk for salary and expenses.
The invoice for dig bin emptying was very high, Mrs Dearson will check to see how much each bin is being used as it may be possible to reduce the number of times they are emptied.  

The clerk had asked to be paid by Standing Order as it is difficult to get to the bank now. This was agreed.

For Information: Mrs Millership reported that all the local schools would be taking part in the Memory Walk for Alzheimer’s .



The meeting closed at 8.55pm








MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 11th JULY 2017

Attendance: Mr Withers, Mr Baker Mr Adair, Mr Eillis, Mrs Bacon, Mrs Dearson in the Chair, Mr Dixon (County Councillor), Mrs Grove-Jones (District Councillor) and two parishioners.

Apologies: Mrs Matthews, Mr Frearson, Mrs Millership, Mr Will.

Minutes of the Previous Meeting: Mr Withers stated that on page 306 it should read that the drain is gravitational not the footpath. The minutes were then signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Adair with all in agreement.

Matters Arising: A letter had been received from Mr Grimes stating that the parishioner(s) requesting information regarding the Trust should contact Mrs Jolly who would be happy to speak with them.  Mr Ellis stated that the Parish Council want to know as they have had so many enquiries. A response will be sent stating that the Parish Council feel that as a body they are positioned to request the information.

County/District Councillor Reports:  Mrs Grove-Jones stated that with regard to Sutton Windmill monies had been approved for the purchase and it was now for the owner of the site to decide how much he wanted for it. The SPAB want to buy the site and use it to teach millwrighting, they propose to offer accommodation on site for people who are on the courses.

The old abattoir site has received an offer for development by a residential retirement specialist company offering housing for over 55’s.

Hopkins have agreed to build twelve commercial units for local businesses and thirty-four more houses on the Yarmouth Road site. The surface water problem has not been solved and they are under threat of enforcement action.

Phase two of the old Bakers’ development discovered a flint wall near to the wooden fence next to the church, the developers will replace this like for like.

Mr Dixon reported that he had been allocated a budget of £6,000 for certain categories of highway work. This equates to £750 per parish that Mr Dixon is responsible for. The scheme might provide help for parishes that cannot quite afford a project under the Parish Partnership Scheme. It can be used for repairs etc.

Mr Dixon went on to say that water supplies had been a problem in Stalham and Sutton there had been a fire incident at the top of the High Street and there was a question of whether there was adequate hydrant supply or not.  One response he received in response to a survey had included  Sutton stating that at times there is only a dribble of water for a while. Mr Dixon is asking for information regarding this, times, dates etc.  Both Mrs Dearson and Mrs Bacon have experience of this problem.

Mr Dixon stated that he had received a complaint from a resident regarding grass cutting on the corner of Laxfield Road. He taken this up with the Highway engineer knowing that there were also other areas which had been missed. There is a problem with the contractor who carried out the grass cutting.

Public Forum: Nothing to discuss.

Correspondence: Nothing to discuss.

Planning: An appeal has been lodged for the scaffolding site but the parish council has nothing further to add.

Sutton Windmill: Nothing further has been heard and the clear will contact NNDC for an update.

Village Hall: Mrs Dearson stated that she could not attend all the meeting dates, Mrs Bacon will attend in Mrs Dearson’s place in September. Mrs Dearson stated that the electrics needed a lot of work and redecoration will be done during the summer.

Mrs Bacon would like to raise a matter about events.

Highways, Allotments & Footpaths: Mr Grimes letter had stated that there were problems with some of the allotments being full of weeds, this will be passed on to Mr Will.

The hedge on the corner of New Road still needs to be cut back.

Two quotes had been obtained for the kissing gates at the church. Mr Baker proposed that the lower of the quotes be accepted, this was seconded by Mr Eilis with all in agreement. The clerk will check with the PCC that the work can go ahead.

Mr Adair raised concern about the drains adjacent to St Michaels, the clerk will contact the IDB to ask for a site meeting or investigation.  Mr Ellis stated that he had contacted these people and was told to take it up with NNDC.

Mr Dixon recommended that the IDB be contacted to investigate the pipework to alter the flooding risks between St Michaels and the footpath.

Mr Ellis stated that the ditch should not have been dug deeper as it retains the water.

Staithe Matters: The clerk had spoken with Mr Tunmore, he will not reinstate the bridge as he was very upset that dog walkers were allowing their dogs to foul on his land, in particular where the children play. They do not clear up after themselves.

Mr Withers stated that people are parking by the West Dyke, this is a turning area and needs a sign to that effect.

Finance: Three cheques were presented for payment:
101409 for £540 payable to C Barratt, this is half yearly grass cutting and £40 for cutting back some branches which were overhanging the recycling bins.
101410 for £93.20 payable to HMRC for tax and national insurance.
101411 for £436.56 payable to the clerk for salary and expenses.

For Information: Mrs Bacon stated that a parishioner had approached her regarding the Poors Trust, she felt there was little information available and the profile of the Trust should be raised.  For instance, the history of the trust, how to get assistance. Perhaps this would be put on the website. Mr Withers stated that the Trust helps people in genuine need of assistance.

Public Forum: Mr Baker reported that the village event had been a very successful weekend, they had raised in excess of £5,000 towards the works for the church.

The meeting closed at 8.55pm




MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 13th JUNE 2017
Attendance: Mr Withers, Mr Baker Mr Adair, Mrs Millership, Mr Will, Mr Eillis, Mrs Bacon, Mrs Dearson in the Chair, Mr Dixon (County Councillor), Mr Stevens (District Councillor) and one parishioner.
Apologies: Mrs Matthews, Mr Frearson and Mrs Grove-Jones (District Councillor).
Minutes of the Previous Meeting: Mr Ellis stated that he did not say that Trustees would not take on public liability insurance at the previous meeting, this sentence will be removed. The minutes were then signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Will with all in agreement.
Matters Arising: Nothing to discuss.
County/District Councillor Reports: Mrs Grove-Jones had emailed a report stating that the abattoir site in Stalham is under offer for residential use which will require a change of use from commercial, the station site is going to be social housing. The public toilets remain closed due to vandalism.
Mr Stevens reported that the contentious planning application at Stalham Green will be coming up before the next Development Committee meeting. The access is on to Moor Road not the A149.
Mr Dixon reported that he had made a site visit with Mr Baker and Mr Ellis. Report: 1. A new kissing gate at the rear of the church yard is required to keep Deer out of the Church yard; I assume the rest of the grave yard boundary is secure. Ownership and responsibility for this isn't clear but a 50/50 agreement between the PC and the Church might be a way forward. The clerk will obtain quotes for a new kissing gate. 2. The section of the footpath from the Church to the end of St Michaels is heavily overgrown and needs major surgery to open the full path width; this amounts to obstruction of the path and the landowner of the field to the north must be asked to clear this once the birds nesting season is over, usually Sep. The clerk will contact the landowner and ask him to have the hedge cut back to the stumps. 3. The drainage ditch has been bridged to the west of St Michaels; the water was stagnant and thus it's not possible to comment on the adequacy of the size of the pipe through the bridge. 4. It was noticeable the drainage ditch running SW behind St Michaels had also been bridged but there was no easy access to see the pipe size - again the water was stagnant. This bridge creates an access from one of the St Michaels bungalows to the large triangular field, now overgrown. 5. Along the Old Yarmouth Rd there are several examples of recessed ironwork indicating structural collapse below - a group of 5 in the centre of the road near the junction with Moor Rd belonging to AW need priority action to remedy. 6. There were several other examples of pot holes and recessed ironwork that need attention along the running past Pond House estate, the pond and the beginning of the Street - most seem to belong to utility companies. 7. Inspection of the access to the large triangular field off Elmhurst Ave and beside the AW sewerage pumping station showed the drainage ditch to be bridged and piped but again no evidence of water flow. 8. The drainage ditches of the upper St Michaels land and the large triangular field connect to a culverted drain under The Old Post House and the Street running west. On the west side of the Street it seems to run under a garage at St Clair; from there I understand it runs across land to the west and then under the A149 to the river. Considering the amount of recent rainfall there should have been evidence of good water flow but the presence of an abundance of surface algae showed it to mostly stagnant. This suggests the outlet to the west is either blocked or seriously restricted possibly by debris or because the piped section is too small to allow adequate water flow. This means the area to the east of the Street is at risk of surface water flooding in periods of heavy rainfall especially when drain infiltration rates are reduced by a higher water table. This needs formal investigation to identify the flow restriction problem.
Mr Dixon suggested a site visit with NNDC, IDB, Environment Agency and Anglian Water to look at these problems. Sooner or later there will be a flooding incident.
Mr Withers mentioned that the footpath from the church is gravitational and has little natural flow therefore it does not take much to block the pipes. The IDB are not responsible for every ditch in the village.
There was again concern over the piece of land adjacent to the Staithe Road junction with the A149 where a local building is dumping top soil over where the drains runs to the Staithe, the clerk will contact Highways.
Correspondence: An email had been received from Mr and Mrs Makepeace regarding the Friends of St Michaels Gala weekend on 7th and 8th July, volunteers are needed to help. Any money raised from this event will go towards the proposed extension. There will also be an open gardens event.
Planning: Permission for development had been granted for 28 St Michaels and Wayside Manor. The Certificate of Lawful Development for Mr Baker had been granted
Sutton Windmill: The following email had been received from NNDC: Picking up where I left off in my email of the 1st Feb 2017, the SPAB duly completed their feasibility study and have provisionally agreed to move forward with the purchase of the whole site. They have therefore arranged a valuation and have produced a business plan which I gather has already been put before their trustees (who incidentally visited the site yesterday).   Initially, the SPAB were not prepared to take on the liability for the mill until such time as they had secured full funding for the project. However, as this would have involved approaching the Heritage Lottery Fund, the timeframes involved concerned the current owner (who understandably from a commercial point of view wants to plan for the future). It is therefore now understood that the SPAB are preparing variations of their plan to potentially enable them to move forward with the purchase in advance of full funding being secured. However, this will obviously be subject to the two parties ultimately being able to agree on the purchase price.   In the meantime, other than continuing to talk generally to the SPAB about their plans, the Local Planning Authority has not been presented with any firm proposals to date. As a result, I am unable to add anything to my previous email. All I can say is that they should have the best interests of the mill at heart in any scheme that they do put forward. I can also confirm that, whilst there is a prospect of a deal being done, the developer has ceased work on any enabling development proposals.
Mrs Bacons stated that she thought they were going to train millwrights. Mr Baker stated that they would not be able to put the workings back in the Mill. Everything had been sent abroad but should never have been removed.
Village Hall: Nothing to discuss.
Footpaths, Highways and Allotments: The hedge at the New Road crossroads is still badly in need of cutting back, the clerk will contract the landowner.
Mr Ellis stated that the bank had collapsed opposite Mr Will’s house, this has already been reported to Highways and is on the list to be repaired. Mr Ellis stated that the roads are subsiding due to heavy lorries using the road.
Mr Dixon stated that the tree branches on the bend on Old Yarmouth Road still need to be moved, Highway Rangers are able to do this.
Mrs Bacon reported that Mt Makepeace had cut back the overgrown shrubs on the footpath.
Mr Withers stated that the footpath referred to at the previous meeting was on private land belonging to the hotel but had been permissive, it has never been a footpath but dog walkers use the land and someone had put a bridge across the ditch to connect up with the public footpath. Mrs Dearson stated that this would need the goodwill of the Hotel.
Finance: Four cheques were presented for payment: 101405 for £93 payable to HMRC for tax and national insurance; 101406 for £436.56 payable to the clerk for salary and expenses; 101407 for £40 payable to C Barrett for planting the trees at the Staithe; 101408 for £208.20 payable to Sutton Staithe Boatyard for materials for repairs in the car park.
The clerk had completed the annual audit in accordance with the year-end account presented at the previous meeting. Mr Will proposed that the audit was signed off, this was seconded by Mrs Bacon with all in agreement.
For Information: Mr Baker brought up the matter of the Playing Field Trust. There was a great deal of discussion on this matter. Mrs Millership proposed that the clerk should write to the two remaining Trustees to ask for information, is it a registered charity and if so the name of the charity and registration number, the situation when a Trustee leaves and the purpose of the Trust along with a copy of the Constitution, this was seconded by Mrs Bacon with all in agreement.
Public Forum: Nothing to discuss.
The meeting closed at 8.55pm