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Note that minutes are not final until agreed by the council. Generally they will not be put up until after the following meeting.



MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 12th DECEMBER 2017
Attendance: Mr Frearson, Mrs Millership, Mr Will, Mr Baker, Mr Eillis, Mr Withers, Mrs Bacon, Mrs Dearson in the Chair, nine parishioners, Mr Stevens (District Councillor), Mr Dixon (County Councillor).
Apologies: Mr Adair, Mrs Grove-Jones (District Councillor)
Minutes of the Previous Meeting: Mr Frearson had made the comment at the bottom of the page 318, this was amended. The minutes were also amended to read “if another piece of land” in the seventh paragraph of page 319. The minutes were then signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Will with all in agreement.
Playingfield Trust: Mrs Dearson stated that Mr Grimes had requested an informal chat with her, but she had asked the clerk to join her. Mr Grimes handed over a piece of paper showing the net income from the sale of the land at £3,454.06 and the bank balance of £3,471.18. The current treasurer is Quinton Jolly, Mrs Jolly’s son. Mrs Dearson asked Mr Grimes to obtain contact details for Mr Jolly. However, Mr Jolly sent an email to the clerk which repeated the figures given by Mr Grimes and stated that there had been no income or expenditure over the last ten years. There are limited documents held since Brian Newman was looking after the records. Mr Jolly believed that much of the money was spent on architects and solicitor’s fees for the playing field site which did not progress.
Mrs Bacon proposed that as this matter would discuss sensitive issues it should be discussed in private after the public meeting, Mr Will seconded the motion with all in agreement.
Matters Arising: Mr Withers stated that with regard to the Poors Trust payments were made last year, there had been twenty-three recipients receiving £200. The accounts are audited on a regular basis and presented to the Charity Commission.
Mrs Smith had emailed to say that if anyone would like more information regarding the Poors Trust she would be happy to talk to them.
Mrs Bacon suggested that it would be helpful if a detailed criteria and application form could be provided, these could be put on the website and notice board.
Mr Baker stated that the rules had been changed as money used to be given to the elderly of the parish.
County and District Councillor Reports: Mr Stevens reported that there had been a planning appeal for the bungalow in Moor Lane, Stalham Green, the applicant can now build the property.
Mr Dixon stated that with regard to the previous minutes under Highways he did not say he would set up a meeting with Highways to discuss the footpath, but he had sent the photos to the Highway Engineer and it is likely Highways will want to meet with the Parish Council. They are waiting to see if the landowner responds.
Highways say there is not sufficient traffic to warrant traffic lights or a roundabout at the junction of Old Market Road, Stalham and the A149, this had been raised in conjunction with the proposed development on the old abattoir site. There are no requirements for the developer to fund either option.
Mr Dixon had presented a paper to the District Council Cabinet to grant a loan of £350,000 to the Mill CIC which would enable the purchase of the Mill. Cabinet had agreed but it will need to go before the Full Council on 19th December. There had been cross-party support.
Norfolk County Council had made an allowance increase of 10.5%, Mr Dixon did not agree with this decision and had voted against it. Mr Dixon stated that this was insensitive when there are proposed budget cuts to services. A record vote had been taken.
Correspondence: An email had been received from NNDC regarding the provision of grounds maintenance. It was agreed to circulated this and discuss at the next meeting.
Planning: Nothing to discuss.
Sutton Mill: Several councillors attended the meeting at Hickling Barn on 7th December, there were around 120 people in attendance. The meeting was useful and interesting. There will be residential courses, bakery, play barn, café etc. Mrs Dearson stated that the only worry would be the increase in traffic in Mill Road. They hope to complete the project in four years but be open to visitors in the meantime. They would like to attract crowd funding and volunteers. Mr Mike Baker had received a lot of interest for the Friends of the Mill.
Village Hall: Mrs Millership reported that on Saturday afternoon demonstrations for the defibrillator had been offered but not many people attended. The defibrillator is now operational.
Highways: There is still a problem with flooding on the corner of Rectory Road and the Old Yarmouth Road. The drains have been cleaned out twice, but Mr Ellis stated he thought the problem was due to large lorries going around the corner and damaging the drains. This will be reported again.
There had been complaints about the allotments, some tenants are selling their produce which is contravening the agreement. There are also too many chickens on some allotments and rats are still a problem. A letter will be sent to all tenants.
Staithe Matters: Mr Frearson stated that the problem regarding mooring he reported at the previous meeting was actually a Broads Authority matter and it is in their hands. The BA keep evicting the boat owner and he moves to another site but returns again in time.
Finance: Three cheques were presented for payment: 101423 for £93 payable to HMRC for tax and national insurance; 101424 for £11.99 in payment of website renewal 101425 for £35 payable to C Barrett for mole catching.

For Information: Mr Baker asked why only one quote had been obtained for grass cutting at the Staithe. Mr Frearson replied that Mr Barrett does an excellent job and this is the first time in years there have bene no complaints. More quotes will be sought next year if necessary.
Mr Withers reported that he had had items stolen from his garage.
Public Forum: Mr McMorris asked what the procedure is if a parishioner thinks the minutes are not correct, what opportunity would there be to ask for amendments especially if that parishioner is not present at every meeting. Mrs Dearson replied that if the public thought there was an error they could report it to the clerk.
Mrs Turrell said that some of the minutes were missing from the website, this will be investigated.
There is still a problem with vehicles parking on the pavement in New Road, this had been reported to the police and highways but will be done again. Mr and Mrs Turrell had taken photos of a Victory Housing van which had parked on the pavement in November, they will send the photo to the clerk who will pass it on to Mrs Grove-Jones. It had not been possible to get a buggy past on the pavement.
Mr Smith had spoken to the police who had asked the car owners not to park on the pavement, they had disappeared for a short while but have now returned.
Mr Turrell stated that there was an increased in HGV traffic in Moor Road, when they try to get out onto the A149 they block the road and cause stop other traffic from turning into Moor Road. It was suggested that Moor Road should be closed to through traffic. A request will be sent to Highways.
The public part of the meeting closed at 8.30pm.

Playing Field: Mrs Dearson stated that when she and the clerk met with Mr Grimes he claimed he did not know anything but in the next sentence stated that he had been on the “Trust” from the beginning. Mrs Dearson said that she thought the matter might have to be taken further and ask the police to investigate the money. There are no records.
Mrs Dearson had drafted a letter to warn the police that the Parish Council may need to approach them to investigate this matter.
The feeling in the village is that there should be considerably more money in the bank account than the figure Mr Grimes has given. The Parish Council had tried to obtain information but failed. The Parish Council is not accusing anyone but would like the matter investigated to make sure that nothing is going on.
Mr Ellis proposed that a letter be sent to the police saying that the Parish Council is concerned about the amount of money in the bank accounts and the lack of information. Mr Frearson seconded this with all in agreement.
Mr Grimes had been asked to deal with what would happen to the money if he or Mrs Jolly dies and he has done nothing.
The clerk will ask Mr Jolly for any records he holds as treasurer.
Mrs Bacon was concerned that there was a large deficit in the money.
Mr Grimes told Mrs Dearson and the clerk that the bank said the account was dormant. Mr Ellis thought there were two bank accounts; one for funding raising and one for the sale of the land.
Mr Withers stated that there was no other choice than to involve the police.
Mrs Bacon thought Mr Cator might have some minutes. Several people had resigned from the “Trust” because they did not want to remain involved as it was not a registered trust.
The meeting closed at 9pm






………………………………………………………………… ……………………………….. Chairman Date



MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 14th NOVEMBER 2017


Attendance
: Mr Frearson, Mr Will, Mr Baker, Mr Eillis, Mrs Bacon, Mrs Dearson in the Chair, Mrs Grove-Jones (District Councillor Mr Dixon (County Councillor), eight parishioners,

Apologies: Mr Adair, Mrs Millership, Mr Withers, Mr Stevens (District Councillor).

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated taken as read and signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Will with all in agreement.

Playingfield Trust: Mrs Dearson explained that all comments for this item should be directed through the Chair and strict procedure would be adhered to. Mrs Dearson went to say that the Parish Council had taken advice on this matter, being area of interest to parishioners as many of them had helped raise funds for a playing field.  When this matter was raised last year the clerk and Mrs Dearson had looked through past minutes which showed that there had been two different  trusts set up although there is no public record of either nor are they registered charities.

Mr Grimes attended the meeting to explain the situation and answer queries from parishioners.

Mr Ellis asked how much money there is in a bank account and what interest it had earned. Mr Grimes responded that a group had been set up informally in 1976 to raise funds to buy land and equipment.  There had never been a trust. The land was unsuitable for the purpose and some of the committee had disappeared. The land had been sold.    There is £3,740 in a Barclays account.

Mr Ellis asked who gave permission to sell the land. Mr Grimes replied that the land was unsuitable for a playing field, it is surrounded by ditches.

According to the Land Registry information the land had been sold for £6,000 in the year 2000.

Mrs Dearson asked who are the signatories for the bank account and what provision is there if they were to die. Mr Grimes and Mrs Jolly are the signatories and there are no plans in place. Mr Grimes stated that there is little hope of getting a playing field and they had not decided what to do with the money. Mrs Dearson was concerned that in the event of Mr Grimes and Mrs Jolly’s death the money would go into their private estates.

Mr Frearson said that Mr Grimes was talking as if the money belonged to him. Perhaps the money should be transferred to the Parish Council to be held in a separate account. The Parish Council will always be there even if the councillors change.

Mrs Bacon asked who audits the accounts, Mr Grimes replied that an accountant audits them. Mrs Dearson asked to see the accounts, the parish has no control and the money should be available for the parish to use.

Mr Grimes stated he would write a letter of intent to say what would happen to the money.

Mr Ellis suggested that two members of the Parish Council should also be on the Trust, he also said there should be more money in the account as the land was sold for £6,000 and money had also been raised by parishioners  so there should be considerably more money in the account. A lot of work and effort had gone into raising money.

Mrs Bacon asked where the difference in the money was, Mr Grimes stated that the land had sold for £3,200.

Mr Frearson suggested that the money be handed over the Parish Council to be held for playground equipment. Mrs Dearson agreed that this would be a sensible solution as the Trustees could always be members of the Parish Council.  Mrs Dearson asked Mr Grimes and Mrs Jolly to consider this option and come back to the Parish Council.

Mr Simpson asked if there was any record of the money which had been raised. Mr Frearson stated that the Parish Council needs to see full accounts from day one.

Mr McMorris was disappointed to hear that the sum of money quoted, a lot of people had worked hard to raise this money, they no longer have the land. If the money had been invested thirty years ago it should have doubled.  If the land had been deemed unsuitable as it needed fencing another piece of land could have been found but it would still have the same issues.

Mr Grimes stated that he had loaned the fund money to pay the public liability insurance, Mrs Dearson replied that public liability insurance is not needed if the land was not being used.

Mr Ellis informed Mr Grimes that he had written to Mrs Jolly and hand delivered the letter but had not received a response.

It was agreed that Mr Grimes would return to the next meeting bringing with him bank statement and accounts. Mrs Dearson thanked Mr Grimes for attending the meeting.

Matters Arising: Nothing to discuss.

District & County Councillor Reports:  Mrs Grove-Jones reported that she would be objecting to the Pyghtle planning application.  There is some controversy over converting the abattoir site from commercial use to residential. There are still problems with the Hopkins site regarding drainage and the onus is on the developer to deliver.  Nothing has come through for the old station site.

Mr Dixon reported that the County Council budget had not been set so far, it looks like there will be a 3% increase for Adult Social Services which would reflect the rising cost and demands. There will possibly be an increase of 1.8/1.9% on other services.  A consultation is currently running and will last for six weeks.  There is one current provision for recycling centres, that the disposal of DIY waste could come to an end. This is controversial and could result in fly tipping.

Scottow Enterprise Park has just been nominated for an award, it has provided 356 jobs, 21 start up businesses and 96 tenants are operating on the site. There is a 250 acre solar farm which provides electricity for 15,000 homes  and provides £500,000 surplus to the County Council per annum.

There is currently a consultation for the Academy but Sutton has not been included in this.

Correspondence: An email had been received from St Michaels Church thanking the Parish Council for the new kissing gate.

Mr D Smith had written regarding the Poors Trust, no annual distribution had been made for the past two years. The clerk had contacted the Trust and had been informed that anyone in need should contact the Trustees and each case would be assessed. There was no annual distribution as many of those eligible were the wealthier parishioners.

The Trustees have to abide by their rules and the Parish Council cannot tell them what to do.

Planning: Nothing to discuss.

Windmill: Mr Ian Baker stated he had seen that Mr Mike Baker had agreed to head up Friends of Sutton Windmill, he was concerned that Mr Mike Baker was also chair of Friends of St Michaels Church. Mrs Dearson explained that the two groups are entirely separate and nothing to do with the Parish Council. They will help with fund raising for the Mill.  

There will be a launch of the scheme on 7th December at 7pm at Hickling Barn.

Village Hall
: Mrs Dearson is unable to attend the next meeting.

Highways: Mr Baker stated that photos had been taken by Mr Ellis showing the footpath from the Church, these had been sent to the Highway Inspector. Mrs Dearson asked that all matters should go through the clerk so that there is a record of them.  Mr Dixon had taken this matter up with the engineer but photographic evidence was needed.  The path will become narrower in the spring when there is new growth on the hedges and something needs to be done during the dormant time.  Mr Dixon will try to set up a meeting.

Mr Will reported flooding on the corner of Rectory Road and Old Yarmouth Road, this will be reported to Highways.  Mr Will went on to say that there were foul smells in The Street and the drains could possibly be blocked, this will be reported to Highways and Anglian Water.

Mr D Smith reported that New Road has flooded when there is a lot of rain, this will be reported.

Mr Baker stated that cars are parking on the footpath in New Road, people with wheelchairs and pushchairs are having to walk on the road. The PCSO will be told of this.

There had been complaints regarding rats on the allotments. The tenants need to be more responsible regarding compost and chickens.

Staithe Matters
: Mr Frearson stated that there had been a complaint about someone who was moored on the 24 hours mooring, he will contact the Broads Authority.

A quote for the grass cutting had been received in the sum of £1,000. Mr Baker stated that the Staithe could be put to better use by holding car boot sales etc. There was some discussion regarding buying a grass cutter and having a rota to cut the grass, however Mr Frearson proposed that the quote should be accepted, this was seconded by Mr Will with all in agreement.

Finance: The clerk had prepared a budget. Mr Frearson stated that some work may need to be carried out to the slipway in the coming year.  Mrs Bacon stated that the Licence Fee and mooring fees should cover that work.  Mr Will proposed that the Precept should remain the same, this was seconded by Mr Baker with all in agreement.

Three cheques were presented for payment:
101420 for £93 payable to HMRC for tax and national insurance;
101421 for £500 payable to C Barrett for grass cutting at the Staithe;
101422 for £48 payable to G A Tallowin for hedge cutting.


For Information
: Mr Frearson will put the notice board back up the next day.

Public Forum
: Mr Grimes asked why the Parish Council allows Mr Withers free access across their land at the Staithe, Mrs Dearson replied that he had a right of way.

Mr Grimes went on to ask why the Parish Council allowed Mr Mike Baker  to develop a piece of land near the church into a car park. Mrs Dearson explained that the land belongs to Mr Baker and he is free to do as he wishes with it.

Mr Grimes also said that allotment tenants are not keeping to their tenancy agreements.

The meeting closed at 9.35pm.

Sincere apologies for the fact that these October minutes escaped me.

MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 10th OCTOBER 2017


Attendance: Mrs Millership, Mr Will, Mr Baker, Mr Eillis, Mr Withers Mrs Bacon, Mrs Dearson in the Chair, Mr Dixon (County Councillor), Mr Stevens (District Councillor). two parishioners,

Apologies: Mr Frearson, Mr Adair, Mrs Grove-Jones (District Councillor),

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated taken as read and  signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Withers with all in agreement.

Matters Arising
: Nothing to discuss.

County/District Councillor Reports:  Mrs Grove-Jones had sent an email stating that there had been no further developments with regard to the station site in Stalham or the Hopkins site. There had been some break-ins and burglaries recently and the new beat officer had attended the latest Town Council meeting.

Correspondence
: An email had been received from Dilham Parish Council concerning the increase in helicopter noise. Mr Dixon stated that we should not lose site of the number of jobs offshore and at airports although they should make an effort to spread the routes.  

Planning: The planning application for  Boundary Farm has gone to appeal.

Planning application PF/17/1614  for Rivercroft erection of single story side and rear extensions, porch and detached cart shed, there were no objections.  

Sutton Windmill: An email had been received from Ken Jackson saying that a price had been agreed for the sale of the Mill. This is very good news. An article can be put in the magazine once the sale has been completed. The Parish Council will support this. Mr Baker offered help to set up a Friends of Sutton Mill group.   

Village Hall: Mrs Bacon attended a recent meeting of the committee. There are regular bookings, the only evening free is Wednesday. The committee have spent a lot of money on the hall and there are more projects to do.  Funds are running low and they have decided to increase the charges. The defibrillator has been installed and the committee plan to have a large projector screen so they can hold cinema evenings.  

Highways, Allotments & Footpaths:  Nothing further has been heard regarding the footpath from the Church. Mr Ellis has spoken to the Highway Officer. The footpath is meant to be a wide footpath. Mr Dixon will take this matter up with the senior engineer. Letters have been sent to Mr Slater from both the Parish Council and the County Council.

Mr Baker stated that the hedge on New Road to Church Road is encroaching on the road, Highways will be contacted.

Mr Will asked if he could arrange for the hedge to be cut at the allotments, this should be done.

Staithe Matters: Nothing to discuss.

Finance: Two cheques were presented for payment:
101418 for £120 payable to Mazars for audit fees.
101419 for £93 payable to HMRC for tax and national insurance.
The clerk’s salary had been paid by standing order.

Playingfield Trust: A copy of a letter asking for information regarding the Trust sent by Mr Ellis to Mrs Jolly had been received. Mr Ellis had not received a reply to his letter.

Mrs Bacon had recently seen Mrs Jolly who told her that this matter had nothing to do with the Parish Council.  Mrs Bacon suggested that Mrs Jolly attend the Parish Council meeting.

NALC had suggested contacting solicitor to take this matter up. A solicitor suggested that this matter could be put into the hands of the police as it involved money raised by parishioners.

Mr Grimes had stated in his first letter to the Parish Council that if a parishioner asked Mrs Jolly she would give them the information.  Mr McMorris suggested asking Mrs Jolly who she would speak to. Mr McMorris went on to say that it is the obligation of the trustees to make the best use of any money they hold.

After some discussion it was agreed to write one further time to Mr Grimes and Mrs Jolly asking for the information, if nothing has been received before the next meeting the matter will be handed over to the police.

For Information: Mr Withers reminded the Parish Council about the Armistice Day Service at the church on 12th November, Mrs Dearson will attend.

The meeting closed at 8.35pm


MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 12th SEPTEMBER 2017

Attendance: Mr Frearson, Mr Will, Mr Baker, Mr Eillis, Mr Withers Mrs Bacon, Mrs Dearson in the Chair, Mrs Grove-Jones (District Councillor), Mr Dixon (County Councillor), two parishioners, Ken Jackson and Michelle Andrews (SPAB).

Apologies: Mrs Millership, Mr Adair, Mr Stevens (District Councillor).

Minutes of the Previous Meeting: Some typos were corrected. The minutes of the previous meeting, were then signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Frearson with all in agreement.

Matters Arising: Nothing to discuss.

Ken Jackson and Michelle Andrews from SPAB (Society for the Protection of Ancient Buildings) attended the meeting to outline their proposals for Sutton Mill.  Mr Jackson gave a short presentation.

Millwrighting is a dying art and they would like to launch an apprenticeship/training programme. The objective is to set up a sustainable national training centre for millwrights and millers which would be financially self-supporting.

SPAB envisage having a bakery, using the flour that is milled from the Mill, a restaurant, children’s activities, nature trail, and other artisan outlets. There would be a visitor centre in the old granary which could support school activities.  SPAB have not taken part in commercial activities before. Therefore, a not for profit limited company has been set up for this project so that SPAB would not be put at risk. SPAB have sponsored the new company and have pledged £500,000, half of the money can be used towards the purchase of the site, although more money would need to be raised to meet the purchase price, the rest would be for the restoration.  A Community Interest Company (CIC) must act to the benefit of the community.

Mr Jackson stated that they hope to attract crowd funding and they will be contacting local newspapers etc to advertise this.

They intend to restore the Mill to full working order, provide training and conference facilities, operate a bakery and restaurant with a shop selling local food and artisan products with children’s play facilities and possibly glamping/shepherd’s hut accommodation. There would be working space for the local artisans. This should attract tourists and provide local jobs.

The inside of the Mill needs complete refurbishment and Mr Jackson is trying to agree a price with the present owners. The Parish Council agreed this could only be good for the parish and the local community, they agreed to provide a letter of support if needed to help with grants and funding.
County/District Councillor Reports:  Mrs Grove-Jones reported that the application for the scaffolding site had gone to appeal.

A warning had been issued regarding the play equipment on the Hopkins site in Stalham as it had been found to be faulty. The developers had not complied with land drainage regulations.  

There will be a public meeting to discuss the old station site showing the preliminary plans for affordable housing.

Sutton Parish Council had not been consulted over the plans for the abattoir site.

Mr Dixon had sent a draft regarding the Norfolk Strategic Framework which had been circulated.

Mr Dixon had been in contact with Highways regarding the footpath from the church, the suggested width is not acceptable, it should be 1.5m. Mr Ellis had spoken to the Highway Engineer regarding the footpath. Mr Dixon stated there is a duty of care to enforce the freedom to pass on the footpath and although some trimming of the hedge had been done it was not enough.  The hedge should be cut back hard.

Correspondence: The Citizen’s Advice Bureau had written asking for a donation to their funds, Mr Frearson proposed sending £50 this was seconded by Mr Will with all in agreement.

Planning: Planning application PF/17/1328 erection of a single storey rear extension at Saiilcote, The Street.  There were no objections.

Sutton Windmill: Mrs Dearson thanked Mr Jackson for a positive report.

Village Hall: Mrs Dearson reported that Mrs Bacon will attend the September meeting in her place.  

Highways, Allotments & Footpaths: The allotment rents are currently £30, Mr Will stated that although we do not make a lot of money from the allotments if the cost was increased it would put people off using them. Nearly all the allotments are taken. Mr Will proposed leaving the rent at £30, this was seconded by Mr Ellis with all in agreement.  It was agreed to put something in the renewal letter regarding vehicles using the footpath through the allotments. If vehicles continue to speed through the allotments they will have to be banned.

One of the new tenants had asked Mr Will if it would be possible to put a caravan on the allotments, it was agreed this could not be permitted.

Mr Ellis had spoken to the Highway Engineer regarding overhanging trees in New Road.

There is a lot of rubbish on the footpath from the Mill to Hickling Road, this has been reported.

Staithe Matters: Mr Frearson will put a sign up saying no turning near the recycling banks. Weed killing in the car park and ditches had been done and Mr Frearson will speak to the owner of the hotel and ask him to stop doing this if he authorised the work.

Finance: Three cheques were presented for payment:
101415 for £555 payable to BM Gibson for the new kissing gate at the church and replacement of a post for the gate going through to the Gravel Hole.
101416 for £93 payable to HMRC for tax and national insurance
101417 for £50 payable to CAB as previously discussed.

For Information: Playing Field Trust. Mrs Dearson suggested that a member of the Parish Council should approach Mrs Jolly as an individual to ask for information, Mr Ellis will do this.  It was agreed that until this matter is resolve it would become an agenda item.

Mr McMorris said that the Parish Council should not give up on this matter, it is important to find out where the money is. People who invested time and money should be entitled to the information.

Mrs Dearson said that perhaps the money could be spent on play equipment at the Mill site if the scheme progresses.

Mr Frearson reported that he had raised £525 for Nancy Oldfield Trust.

The meeting closed at 9.30pm




MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 8th AUGUST 2017


Attendance: Mr Frearson, Mrs Millership, Mr Will, Mr Baker Mr Adair, Mr Eillis, Mrs Bacon, Mrs Dearson in the Chair, Mr Dixon (County Councillor), one parishioner.

Apologies: Mr Withers.

Minutes of the Previous Meeting:
The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Adair with all in agreement.

Matters Arising: A second letter had been received from Mr Grimes which did not answer the questions previously asked. Mr Grimes suggested that Mr Slater should be approached to see if he would hand the Gravel Hole over to the Parish Council for use as a playing field in exchange for planning permission for new housing. Mrs Dearson stated that there had been discussion regarding the Gravel Hole in the past but Mr Slater had not come back to the Parish Council.  The Parish Council had previously voted against more development in the village.  The clerk had contacted Mrs Jolly as instructed by Mr Grimes in his first letter. However, Mrs Jolly said that this was not the business of the Parish Council and would not give any information.  It was agreed to contact NALC and ask for legal advice on the situation.

County/District Councillor Reports:  Mr Dixon reported that grass contractor had not cut the grass on the corner of Laxfield Road as it was already short.

Mr Dixon informed the Parish Council that the Norfolk Strategic Framework was being put together. This sits above the Local Plan and it requires the planning authorities to work together as they may need to transfer planning provision from one district to another.  This would be a good opportunity to raise infrastructure, drainage, highway, services, BT etc problems.  The consultation runs from 2nd August to 22nd September and comments can be made by email.  This will be put on the Agenda for the next meeting.

Correspondence: Norman Lamb will be holding his annual village tour on 30th August and will be in Sutton at 11.10am.

Planning: Planning application 2017/ 2 Horseshoe Cottage. Demolition of dwelling and erection of replacement one storey dwelling on a different site. Mr Ellis stated that he could not see anything wrong with the application and had spoken with the applicant. Mrs Bacon was concerned that in the future the adjoining cottage would also be knocked down and more properties would be built on the site. Mrs Dearson thought it would be better to rebuild on the same site on a like for like basis, the proposed dwelling will have a much larger footprint.  It was agreed to send an objection to the application.

Sutton Windmill: Mrs Dearson met with the SPAB officer at the Mill earlier in the month. They are close to an agreement with the current owners but there is one sticking point that the current owners wish to retain the field behind the Mill.  SPAB would like to the village to be actively involved in what they are trying to do, they want to create a national centre of excellence for millwrights. They would have four to six trainees at any one time and they would use the bungalow for accommodation. They would like to make the Mill into a working mill, all the machinery is still there, it is capable of working if renovations are carried out.  This could become a tourist attraction with car parking, café, bakery and online ship with a platform to view into the mill.  The representative would be pleased to come and talk to the Parish Council. Mrs Bacon stated that she hoped there would be an open meeting for parishioners as well. It was agreed to invite the representative to a meeting.

Village Hall: Mrs Dearson reported that Mrs Bacon will attend the September meeting in her place.  The new heating and lighting will be cheaper to run. Mrs Millership stated that the defibrillator had now been purchased.

Highways: Mr Ellis spoke to the Highway engineer and told them of the problems with Anglian Water and BT. The drains have been cleared out in Neville Road and Openreach have filled in the hole near the pond houses, the road has been resurfaced.

Mr Ellis went on to say that there were problems with speeding in Rectory Road, it was suggested he attend the Safer Neighbourhood Network meeting on 9th August and raise this matter and to ask for speed cameras.

Mr Will stated that with regard to the allotments there had been problems with cars going to fast on the track, this is a public footpath and vehicles are not supposed to be to it. A letter will be sent to tenants with the annual renewal.

The Highway engineer said she had walked the footpath from the church and there were no problems with it. Mrs Dearson stated that the footpath should be 1.6m wide as it is a coffin path.

There is a lot of rubbish on the footpath from the Mill to Hickling Road, this has been reported.

Staithe Matters: The grass is being cut regularly. Mr Frearson will put a sign up saying no turning near the recycling banks.

Finance: Three cheques were presented for payment:
101412 for £1526.68 payable to NNDC for dog bin and boat waste bin emptying.
101413 for £93 payable to HMRC for tax and national insurance
101414 for £436.56 payable to the clerk for salary and expenses.
The invoice for dig bin emptying was very high, Mrs Dearson will check to see how much each bin is being used as it may be possible to reduce the number of times they are emptied.  

The clerk had asked to be paid by Standing Order as it is difficult to get to the bank now. This was agreed.

For Information: Mrs Millership reported that all the local schools would be taking part in the Memory Walk for Alzheimer’s .



The meeting closed at 8.55pm








MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 11th JULY 2017

Attendance: Mr Withers, Mr Baker Mr Adair, Mr Eillis, Mrs Bacon, Mrs Dearson in the Chair, Mr Dixon (County Councillor), Mrs Grove-Jones (District Councillor) and two parishioners.

Apologies: Mrs Matthews, Mr Frearson, Mrs Millership, Mr Will.

Minutes of the Previous Meeting: Mr Withers stated that on page 306 it should read that the drain is gravitational not the footpath. The minutes were then signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Adair with all in agreement.

Matters Arising: A letter had been received from Mr Grimes stating that the parishioner(s) requesting information regarding the Trust should contact Mrs Jolly who would be happy to speak with them.  Mr Ellis stated that the Parish Council want to know as they have had so many enquiries. A response will be sent stating that the Parish Council feel that as a body they are positioned to request the information.

County/District Councillor Reports:  Mrs Grove-Jones stated that with regard to Sutton Windmill monies had been approved for the purchase and it was now for the owner of the site to decide how much he wanted for it. The SPAB want to buy the site and use it to teach millwrighting, they propose to offer accommodation on site for people who are on the courses.

The old abattoir site has received an offer for development by a residential retirement specialist company offering housing for over 55’s.

Hopkins have agreed to build twelve commercial units for local businesses and thirty-four more houses on the Yarmouth Road site. The surface water problem has not been solved and they are under threat of enforcement action.

Phase two of the old Bakers’ development discovered a flint wall near to the wooden fence next to the church, the developers will replace this like for like.

Mr Dixon reported that he had been allocated a budget of £6,000 for certain categories of highway work. This equates to £750 per parish that Mr Dixon is responsible for. The scheme might provide help for parishes that cannot quite afford a project under the Parish Partnership Scheme. It can be used for repairs etc.

Mr Dixon went on to say that water supplies had been a problem in Stalham and Sutton there had been a fire incident at the top of the High Street and there was a question of whether there was adequate hydrant supply or not.  One response he received in response to a survey had included  Sutton stating that at times there is only a dribble of water for a while. Mr Dixon is asking for information regarding this, times, dates etc.  Both Mrs Dearson and Mrs Bacon have experience of this problem.

Mr Dixon stated that he had received a complaint from a resident regarding grass cutting on the corner of Laxfield Road. He taken this up with the Highway engineer knowing that there were also other areas which had been missed. There is a problem with the contractor who carried out the grass cutting.

Public Forum: Nothing to discuss.

Correspondence: Nothing to discuss.

Planning: An appeal has been lodged for the scaffolding site but the parish council has nothing further to add.

Sutton Windmill: Nothing further has been heard and the clear will contact NNDC for an update.

Village Hall: Mrs Dearson stated that she could not attend all the meeting dates, Mrs Bacon will attend in Mrs Dearson’s place in September. Mrs Dearson stated that the electrics needed a lot of work and redecoration will be done during the summer.

Mrs Bacon would like to raise a matter about events.

Highways, Allotments & Footpaths: Mr Grimes letter had stated that there were problems with some of the allotments being full of weeds, this will be passed on to Mr Will.

The hedge on the corner of New Road still needs to be cut back.

Two quotes had been obtained for the kissing gates at the church. Mr Baker proposed that the lower of the quotes be accepted, this was seconded by Mr Eilis with all in agreement. The clerk will check with the PCC that the work can go ahead.

Mr Adair raised concern about the drains adjacent to St Michaels, the clerk will contact the IDB to ask for a site meeting or investigation.  Mr Ellis stated that he had contacted these people and was told to take it up with NNDC.

Mr Dixon recommended that the IDB be contacted to investigate the pipework to alter the flooding risks between St Michaels and the footpath.

Mr Ellis stated that the ditch should not have been dug deeper as it retains the water.

Staithe Matters: The clerk had spoken with Mr Tunmore, he will not reinstate the bridge as he was very upset that dog walkers were allowing their dogs to foul on his land, in particular where the children play. They do not clear up after themselves.

Mr Withers stated that people are parking by the West Dyke, this is a turning area and needs a sign to that effect.

Finance: Three cheques were presented for payment:
101409 for £540 payable to C Barratt, this is half yearly grass cutting and £40 for cutting back some branches which were overhanging the recycling bins.
101410 for £93.20 payable to HMRC for tax and national insurance.
101411 for £436.56 payable to the clerk for salary and expenses.

For Information: Mrs Bacon stated that a parishioner had approached her regarding the Poors Trust, she felt there was little information available and the profile of the Trust should be raised.  For instance, the history of the trust, how to get assistance. Perhaps this would be put on the website. Mr Withers stated that the Trust helps people in genuine need of assistance.

Public Forum: Mr Baker reported that the village event had been a very successful weekend, they had raised in excess of £5,000 towards the works for the church.

The meeting closed at 8.55pm




MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 13th JUNE 2017
Attendance: Mr Withers, Mr Baker Mr Adair, Mrs Millership, Mr Will, Mr Eillis, Mrs Bacon, Mrs Dearson in the Chair, Mr Dixon (County Councillor), Mr Stevens (District Councillor) and one parishioner.
Apologies: Mrs Matthews, Mr Frearson and Mrs Grove-Jones (District Councillor).
Minutes of the Previous Meeting: Mr Ellis stated that he did not say that Trustees would not take on public liability insurance at the previous meeting, this sentence will be removed. The minutes were then signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Will with all in agreement.
Matters Arising: Nothing to discuss.
County/District Councillor Reports: Mrs Grove-Jones had emailed a report stating that the abattoir site in Stalham is under offer for residential use which will require a change of use from commercial, the station site is going to be social housing. The public toilets remain closed due to vandalism.
Mr Stevens reported that the contentious planning application at Stalham Green will be coming up before the next Development Committee meeting. The access is on to Moor Road not the A149.
Mr Dixon reported that he had made a site visit with Mr Baker and Mr Ellis. Report: 1. A new kissing gate at the rear of the church yard is required to keep Deer out of the Church yard; I assume the rest of the grave yard boundary is secure. Ownership and responsibility for this isn't clear but a 50/50 agreement between the PC and the Church might be a way forward. The clerk will obtain quotes for a new kissing gate. 2. The section of the footpath from the Church to the end of St Michaels is heavily overgrown and needs major surgery to open the full path width; this amounts to obstruction of the path and the landowner of the field to the north must be asked to clear this once the birds nesting season is over, usually Sep. The clerk will contact the landowner and ask him to have the hedge cut back to the stumps. 3. The drainage ditch has been bridged to the west of St Michaels; the water was stagnant and thus it's not possible to comment on the adequacy of the size of the pipe through the bridge. 4. It was noticeable the drainage ditch running SW behind St Michaels had also been bridged but there was no easy access to see the pipe size - again the water was stagnant. This bridge creates an access from one of the St Michaels bungalows to the large triangular field, now overgrown. 5. Along the Old Yarmouth Rd there are several examples of recessed ironwork indicating structural collapse below - a group of 5 in the centre of the road near the junction with Moor Rd belonging to AW need priority action to remedy. 6. There were several other examples of pot holes and recessed ironwork that need attention along the running past Pond House estate, the pond and the beginning of the Street - most seem to belong to utility companies. 7. Inspection of the access to the large triangular field off Elmhurst Ave and beside the AW sewerage pumping station showed the drainage ditch to be bridged and piped but again no evidence of water flow. 8. The drainage ditches of the upper St Michaels land and the large triangular field connect to a culverted drain under The Old Post House and the Street running west. On the west side of the Street it seems to run under a garage at St Clair; from there I understand it runs across land to the west and then under the A149 to the river. Considering the amount of recent rainfall there should have been evidence of good water flow but the presence of an abundance of surface algae showed it to mostly stagnant. This suggests the outlet to the west is either blocked or seriously restricted possibly by debris or because the piped section is too small to allow adequate water flow. This means the area to the east of the Street is at risk of surface water flooding in periods of heavy rainfall especially when drain infiltration rates are reduced by a higher water table. This needs formal investigation to identify the flow restriction problem.
Mr Dixon suggested a site visit with NNDC, IDB, Environment Agency and Anglian Water to look at these problems. Sooner or later there will be a flooding incident.
Mr Withers mentioned that the footpath from the church is gravitational and has little natural flow therefore it does not take much to block the pipes. The IDB are not responsible for every ditch in the village.
There was again concern over the piece of land adjacent to the Staithe Road junction with the A149 where a local building is dumping top soil over where the drains runs to the Staithe, the clerk will contact Highways.
Correspondence: An email had been received from Mr and Mrs Makepeace regarding the Friends of St Michaels Gala weekend on 7th and 8th July, volunteers are needed to help. Any money raised from this event will go towards the proposed extension. There will also be an open gardens event.
Planning: Permission for development had been granted for 28 St Michaels and Wayside Manor. The Certificate of Lawful Development for Mr Baker had been granted
Sutton Windmill: The following email had been received from NNDC: Picking up where I left off in my email of the 1st Feb 2017, the SPAB duly completed their feasibility study and have provisionally agreed to move forward with the purchase of the whole site. They have therefore arranged a valuation and have produced a business plan which I gather has already been put before their trustees (who incidentally visited the site yesterday).   Initially, the SPAB were not prepared to take on the liability for the mill until such time as they had secured full funding for the project. However, as this would have involved approaching the Heritage Lottery Fund, the timeframes involved concerned the current owner (who understandably from a commercial point of view wants to plan for the future). It is therefore now understood that the SPAB are preparing variations of their plan to potentially enable them to move forward with the purchase in advance of full funding being secured. However, this will obviously be subject to the two parties ultimately being able to agree on the purchase price.   In the meantime, other than continuing to talk generally to the SPAB about their plans, the Local Planning Authority has not been presented with any firm proposals to date. As a result, I am unable to add anything to my previous email. All I can say is that they should have the best interests of the mill at heart in any scheme that they do put forward. I can also confirm that, whilst there is a prospect of a deal being done, the developer has ceased work on any enabling development proposals.
Mrs Bacons stated that she thought they were going to train millwrights. Mr Baker stated that they would not be able to put the workings back in the Mill. Everything had been sent abroad but should never have been removed.
Village Hall: Nothing to discuss.
Footpaths, Highways and Allotments: The hedge at the New Road crossroads is still badly in need of cutting back, the clerk will contract the landowner.
Mr Ellis stated that the bank had collapsed opposite Mr Will’s house, this has already been reported to Highways and is on the list to be repaired. Mr Ellis stated that the roads are subsiding due to heavy lorries using the road.
Mr Dixon stated that the tree branches on the bend on Old Yarmouth Road still need to be moved, Highway Rangers are able to do this.
Mrs Bacon reported that Mt Makepeace had cut back the overgrown shrubs on the footpath.
Mr Withers stated that the footpath referred to at the previous meeting was on private land belonging to the hotel but had been permissive, it has never been a footpath but dog walkers use the land and someone had put a bridge across the ditch to connect up with the public footpath. Mrs Dearson stated that this would need the goodwill of the Hotel.
Finance: Four cheques were presented for payment: 101405 for £93 payable to HMRC for tax and national insurance; 101406 for £436.56 payable to the clerk for salary and expenses; 101407 for £40 payable to C Barrett for planting the trees at the Staithe; 101408 for £208.20 payable to Sutton Staithe Boatyard for materials for repairs in the car park.
The clerk had completed the annual audit in accordance with the year-end account presented at the previous meeting. Mr Will proposed that the audit was signed off, this was seconded by Mrs Bacon with all in agreement.
For Information: Mr Baker brought up the matter of the Playing Field Trust. There was a great deal of discussion on this matter. Mrs Millership proposed that the clerk should write to the two remaining Trustees to ask for information, is it a registered charity and if so the name of the charity and registration number, the situation when a Trustee leaves and the purpose of the Trust along with a copy of the Constitution, this was seconded by Mrs Bacon with all in agreement.
Public Forum: Nothing to discuss.
The meeting closed at 8.55pm



MINUTES FOR THE ANNUAL PARISH MEETING AND PARISH COUNCIL MEETING  HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 9th MAY 2017

Attendance
: Mr Adair, Mr Frearson, Mrs Millership, Mr Will, Mr Eillis, Mrs Bacon, Mrs Dearson in the Chair, Mrs Grove-Jones (District Councillor), Mr Dixon (County Councillor), and three parishioners.

Apologies: Mrs Matthews, Mr Withers, Mr Baker.


Chair's report (next page
)

Election of Officers: Mrs Bacon proposed that Mrs Dearson remain as Chairman, this was seconded by Mrs Millership with all in agreement.

Mrs Dearson proposed that Mrs Bacon should become vice-chairman, this was seconded by Mr Will with all in agreement
.
Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Will with all in agreement.

Matters Arising: Nothing to discuss.

County/District Councillor Reports:  Mrs Grove-Jones congratulated Mr Dixon on regaining his seat as County Councillor.

Mrs Grove-Jones went on to say that the Poppy Centre in Stalham will open in August and they will start to take on organisations from September, some groups from Sutton village hall may be lost to the new centre.

Mrs Grove-Jones had looked that the planning application for a cart shed at Wayside and could see no problems.  A new single-storey dwelling at Stalham Green is contentious as the drive comes out on the A149 and is outside of the development area.  The old Baker’s yard is being developed there will be fifteen units, five houses and the rest will be flats exiting onto the High Street.  Hopkins commercial site is still being discussed.  The abattoir is under offer and the old station site is being reviewed.

The scaffolding business site is being emptied.

Mr Dixon reported that he had spoken with Highways regarding longstanding matters; the blockages in New Road, Hastings Way and Old Yarmouth Road, the tree branches protruding in Old Yarmouth Road these will all be added to maintenance program.

Correspondence: Mrs Garry had emailed to thank all those who took part in the event at St Michael’s Church, it had been very successful.

Planning: Planning application PF/17/ erection of detached cart shed at Wayside Manor Mrs Dearson stated that she thought the this looked rather large and could be converted into a residence.

Sutton Windmill: The clerk will ask for an update.

Village Hall: Mrs Dearson will represent the Parish Council on the management committee until a replacement can be found.

Highways, Allotments & Footpaths: The Highway engineer will investigate the subsidence in The Street. It is not possible to have a 30mph limit in Church Road.

An email had been received from the owners of 28 St Michaels who had applied for planning permission. They will replace the hedge with a fence.

Mr Ellis had contacted Norfolk County Council regarding drainage on the footpath from the Church, they will investigate who is driving across the dyke and who has piped the dyke. Mrs Dearson stated that the IDB dredge and maintain the dyke.

Mrs Bacon reported that shrubs are overhanging the footpath at P & A Plant Supplies, a letter will be sent asking them to cut them back.

Mr Will stated he would cut the footpath through the allotments, the hedges will need cutting in due course.

Staithe Matters: Mr Tunmore has cut down all the trees, no permission was given for this. Some of the tress received from the Woodland Trust have disappeared. Mr Frearson will ask Mr Barrett to plant the remainder of the trees.

Mr Frearson has filled the holes in the car park.

Finance: The clerk produced the year-end accounts which have been internally audited. Mr Frearson proposed that the accounts be accepted, this was seconded by Mr Will with all in agreement, they were signed off by the Chairman.

Four cheques were presented for payment:
101401 for £93 payable to HMRC for tax and national insurance;
101402 for £218.03 payable to Norfolk ALC for subs;
101403 for £692.37 payable to AON for insurance;
101404 for £436.52 payable to the clerk for salary and expenses.

Public Forum: Mr Grimes asked what was happening with reqgard to the notice board on the village green.  Mr Frearson is in the process of mending it. The notice board will be open fronted.

Mr Grimes went in to say that on the east side of The Street to Firs Corner the hedge is growing into the road. The clerk will contact the landowner.

The owner of Broadside Cottage at the Staithe stated that the bridge between the field and the lane has been taken up and it is not possible to get through to the footpath that goes around the Broad This is private land which does not have a footpath but has had permissive use for many years. A letter will be sent to the hotel asking whether they would consider reinstating the bridge so that boaters using the Staithe do not have to walk along the A149 to access the footpath around the bird sanctuary.

Mr Grimes had been asked to attend the meeting by a Councillor to give a report on the playing field. Mr Grimes explained approximately thirty-five years ago that a landowner in the village had offered six acres of land, plans had been drawn up and submitted to the District Council. However, the Parish Council of the day did not accept the plans and the application was refused by the District Council.  

Mr Ellis stated that money had been raised for a playing field and asked where the money is now, he understood that the Trustees would not take on public liability for the land. Mr Grimes replied that the money is held in trust but there is no land in the village available for a playing field.  The land still exists but is owned by someone else now, access to the land is being improved, the dyke has been piped. The land is outside of the planning boundary.

The meeting closed at 8.55pm




MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 11th APRIL2017

Attendance: Mrs Millership, Mr Will, Mr Baker, Mr Eillis, Mrs Bacon, Mrs Dearson in the Chair, Mrs Grove-Jones (District Councillor), Mr Dixon (County Councillor), Mr Stevens (District Councillor) and two parishioners.

Apologies: Mr Adair, Mrs Matthews, Mr Frearson, Mr Withers,

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Will with all in agreement.

Matters Arising: Nothing to discuss.

County/District Councillor Reports: Mr Dixon stated that this may be his last meeting as County Councillor as there will be local elections at the beginning of May. Mrs Dearson thanked Mr Dixon for all his hard work on behalf of the Parish council.

Mrs Grove-Jones stated that things were quiet at Cromer. There had been a problem with the new supply of garden bins for new customers.  Mrs Grove-Jones went on to say that there are still discussions being held regarding the commercial units on the Stalham development. There are five people interested in commercial units and they are still not being advertised properly.
Mr Stevens stated that Hopkins Homes had been invited to the next meeting of the Stalham Business Forum but they had not replied.

Correspondence: The Local Government Boundary Commission Electoral Review  had been received and this showed that the proposed changes would be implemented at the local elections in 2019. A new ward has been created to include Sutton, Catfield and Stalham.

Planning: Planning application PF/17/0457 single story extension to the rear of 28 St Michaels. Mr Dearson stated that although there are no objections to the actual application the application states that the rear of the property cannot be viewed. This is not the case as it can be viewed from the footpath and it is this property’s hedge which is encroaching the footpath.  The Parish Council considered that it would be good idea if the owners put up a  fence to screen the property from the footpath, this comment will be passed on to the planners.

Sutton Windmill: Nothing to discuss.

Village Hall: Mrs Millership has stepped down from the committee but the Parish Council needs to appoint a new representative.  The chairman of the Village Hall Committee had sent a report which stated that the electrics had failed the test and inspection but remedial work to correct this had been carried out. A new heating system will be installed, the outside of the hall has been tidied up. Mrs Millership had helped to raise £1200 towards the defibrillator and more events would be held.

Highways, Footpaths & Allotments: Mr I. Baker stated that the drain is gradually being filled up which is causing the flooding near to Mrs Dearson’s house. The IDB are responsible for the ditches which should be cleaned out regularly.

Mr Ellis stated that the footpath had been cleared, at one end of the dyke it was dry and the other side was full of foul water at the back of St Michaels. Mrs Dearson stated this is where the footpath narrows, there are overhanging branches, the clerk will write to Mr Ames to ask him to cut the branches back.
 
The kissing gate has been removed from the churchyard end of the footpath, deer are now able to enter the churchyard and cause damage. This will be referred to the PCC.

Mrs Bacon stated that it is property owner’s responsibility to cut back overhanging branches etc, if not Highways will do this and charge the property owner. Mrs Bacon suggested that something should be put in the magazine to this effect.

Mr Ellis had been in touch with Justin Le May the Highway Engineer who had arranged to have the drains cleaned out in New Road and near the Pond Houses.

Mr Will stated that the road is subsiding opposite his house where the new pipes had been put in the ditches, one drain had not been reinstated and the road is collapsing. This will be reported to Highways.

Mr Banester stated that there was a new opening with a gate on Mill Road behind Fairfield. Mr Will remarked that he had been using that gate for over fifteen years. Mr Baker stated that he had discussed the matter with the Planning Officer who had said this was a legitimate opening which was used as an entrance to the paddock. Highways say there is no problem as it is an existing gateway.

Mr I. Baker stated that there needs to be 30mph speed limit on Church Road, a lot of traffic uses this road.

Staithe Matters: Mrs Dearson remarked that the hotel owner seems to have demolished every piece of vegetation around the car park, they should be asked if they would like any of the tress that were given to the Parish Council.

Finance: Three cheques were presented for payment:
101398 for £120 payable to the village hall for rent;
101399 for £93 payable to HMRC for tax and national insurance:
101400 for £436.52 payable to the clerk for salary and expenses.

St Michaels Church: The clerk will print the information needed for the display at the church. Mrs Dearson and Mrs Millership will put the display up.

For Information: Mr I. Baker stated that he had been asked what had happened to the money which had been raised for a playing field. Mrs Dearson stated that the money was held by trustees but that the trust was nothing to do with the Parish Council.

Public Forum: Mr Banester stated that there is an application for a Certificate of Lawful Development which had been sent to NNDC. The Parish Council has no knowledge of this and had not been consulted.   Mr Banester said that the application is for a stable/tack room which is situated within three metres of his parents’ bedroom and kitchen windows. Mrs Dearson stated that as the Parish Council has not been consulted they cannot comment.

Mr Baker replied stating that he is not going to put livestock in the building, just use it as storage for logs, mowers etc. Mr Baker said that the building complies with planning regulations. He had to prove that the land was within the curtilage of his property and used as part of his garden.

The meeting closed at 8.30pm

MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 14th MARCH 2017

Attendance: Mr Adair, Mr Will, Mr Frearson, Mr Baker, Mr Eillis, Mrs Bacon, Mrs Dearson in the Chair, Mr Dixon (County Councillor) and one parishioner.

Apologies: Mrs Millership, Mrs Matthews, Mr Withers, Mrs Grove-Jones (District Councillor).

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Frearson with all in agreement.

Matters Arising: Nothing to discuss.

County/District Councillor Reports: Mrs Grove-Jones had sent a report stating as of 1st April there will be no more paper plans sent to parishes and towns except for major developments.
Hopkins Homes are still "under the cosh" re: the Broadbeach development and the problem of surface water drainage. Apparently this is now a major and growing problem nationwide, with large developments not providing adequate drainage facilities. Hopkins have also been tasked to provide 4 built units for commercial/light industrial use on the site facing Yarmouth Rd. There is interest which would increase the units likely to be built, and if anyone in the council knows  of anyone who would be interested please contact Browne and Co. and copy in Rob Parkinson at NNDC, the Major Developments Manager.
There has been interest shown in the Station Site by an associate company of Victory Housing, but negotiations are underway.

Mr Dixon reported that there had been an article in the EDP regarding Children’s Service with the Stalham Academy results which were extremely encouraging and ahead of national averages.  Mr Dixon noticed a marked change when he visited.
Mr Dixon went on to say that with regard to Scottow Enterprise Park (the old RAF base) to stop the base falling in to decay there is a regeneration of the site which should, in due course, create 295 jobs. 78% of the buildings are now occupied, some buildings are beyond economic repair and will be demolished. Most of the airfield is covered by a solar farm. There are now eleven new start-up companies on the site.

Mrs Sheila Watts, Chair of Governors of the Swallowtail Federation of Schools attended the meeting to give an update. All three schools, Sutton, Catfield and Hickling, continue to do well. There has been an increase in the number of children on roll to 59 at Sutton and across the Federation there are 140 pupils.  All three school are rated “Good” and they are aiming for “Outstanding”. They are open to be part of a larger group but they have yet  to find the right combination.

In September the leadership structure changed across the Federation; there is an Executive Head who works three days a week and an Acting Head for two days a week. Each school has a Head of School. They have gained more non-teaching time and are able to focus on standards and areas which need more help. There are an above average number of children who need support.  Mrs Watts said that everyone was welcome to visit the school, there is a good nature area and one of the teachers has a level three in forestry so they take the children outside whenever they can.  They have an author coming into school soon and there are lots of afterschool clubs. More governors are needed and they have good links with the preschool.
Mrs Dearson asked if parents are encouraged to walk to school  as many of the inconsiderate drivers through the village are parents.

Highways: Mr Ellis reported that he had contacted Highways and had toured all the roads in the village. They were appalled by the Anglian Water covers and he had also met with Anglian Water who had been told they were responsible where the road had not been finished off properly. Five drains were blocked solid near the Pond Houses. They took photos where Openreach had carried out work in the roads. Keith Burgess from Highways had contacted Anglian Water but had not received a response.

There are problems with blocked drains in Neville Road and Hastings Way and the footpath was under water. Highways stated that this is not their responsibility; they are responsible for the drainage of the roads.
Mr Dixon stated that no building work in the village should be carried out until the infrastructure is improved and suggested that a letter be sent to NNDC  as they are in the process of preparing the new Local Plan for 2021 to 2036. The letter should register the problems with infrastructure in the village, stating that money needs to be spent on improvements and that no further development should take place until this has been done.  There is evidence of blocked drains, sewerage and surface water problems.

Mr Withers stated that diverting the water from Hickling across to the Catfield/Ludham system could be considered.

Mr Ellis stated that the road through the village is listed as level 2 but it is only C Class road.

Mr Adair stated that the footpath from the Church was very muddy. Mr Dearson stated that the hedge along the first part of the path had been cut back and the footpath was now passable. The kissing gate has been removed.

Mr Ellis reported that the hedge had been cut badly around the field on Old Yarmouth Road and the cuttings were left on the road and were going into the drains.

Mr Baker stated that the 30mph sign had been removed from Church Road, this will be reported.  Mr Baker had also replaced the missing no HGV sign in.

Correspondence:  The Police report stated that there would be a SNAP meeting on 29th March at Tesco. The monthly priorities are cycles with no lights and anti-social behaviour in Stalham.


Planning: Permission for change of use for Mr Scaffold had been refused but the new signs have been permitted.

Planning application PF/17/0280 for single-storey extension to front to provide a vestibule at the Methodist Church new vestibule no objections.

Sutton Windmill: Nothing to discuss.

Village Hall: Nothing to discuss.

Staithe Matters: The Parish Council has been given 105 saplings by the Woodland Trust, it had not been anticipated that we would receive quite so many.  Mrs Dearson suggested that some could be used on the meadow land to make a copse, some could be offered to the school and the church or neighbouring parishes.

Mr Frearson reported that the new contractor had started cutting the grass and has made a good job of it. There are no moles. There had been complaints regarding potholes in the car park. Mr Frearson will work out how much material is needed.
Mr Withers stated that cars are using the area near the bins as a turning point, this should be a drop off point only. Mr Frearson will price up a sign.

One of the contractors doing the trees for hotel asked if they could put their chippings behind the quay heading in the West Dyke – this will be fine.

Mooring Fees: Mrs Dearson declared an interested in this item and took no part in the discussion. After some discussion Mr Frearson proposed that the moorings fees for cruisers should be increased to £21 per foot, this was seconded by Mr Will with all in agreement.
Mr Will proposed that fees for dinghies should be increased to £96, this was seconded by Mr Frearson with all in agreement.

Finance: Two cheques were presented for payment:
101396 for £93.20 payable to HMRC for tax and national insurance;
101397 for £436.52 payable to the clerk for salary and expenses.

St Michael’s PCC:
It was agreed that there should be a display of photos, the Chairman’s annual report, a map of the parish with footpaths and boundaries if possible.

For Information: nothing to discuss.

The meeting closed at 9pm


MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 14th FEBRUARY 2017

Attendance
: Mrs Millership, Mr Will, Mr Frearson, Mr Baker, Mr Eillis, Mrs Bacon, Mrs Dearson in the Chair, Mrs Grove-Jones (District Councillor), Mr Dixon (County Councillor).

Apologies: Mr Adair, Mrs Matthews, Mr Withers, Mr Stevens (District Councillor).

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mr Will and seconded by Mr Frearson with all in agreement.

Matters Arising: Mr Frearson had removed the notice board from the village green, he fixed a new backing and removed the glass as it had been rotten.

County/District Councillor Reports: Mr Dixon reported that Norfolk County Council would be meeting on 20th February to discuss the budget. One of the items to be discussed would be a proposal to increase funding by 3% to cover costs for social and adult care. Mr Dixon would be backing this proposal. The other proposal would be in increase of 1.8% to cover the increase in costs and demands of other services which Mr Dixon would be less supportive of.
Mrs Dearson asked if the 3% for adult and social care would be ring fenced, it would.

Mr Dixon went on to say that Hopkins Homes had made out that there was no call for industrial units on the Stalham development. This had been challenged by the District Council as there had been enquiries for units.  Hopkins have now agreed to put in the access road and infrastructure and will build some units to test the market.

Mrs Grove-Jones stated that the site had problems with flooding, the sewage capacity is insufficient, and the drainage pond is above ground level.

Mrs Grove-Jones went on to say that Victory Housing is interested in buying the old station site.

Correspondence: The PCSO report showed there has been no crimes in the past month.

Mrs Emma Nichols had written requesting help with maintenance for the churchyard. Mr Will proposed that the Parish Council pays half the invoice in the sum of £250, as is customary, Mr Frearson seconded this with all in agreement.

NNDC want to introduce a Public Space Protection Order for the control of dogs on public spaces. There will also be a banning of Chinese lanterns.

The Order on all public spaces would mean that the specific Order on Sutton churchyard would no longer be needed.

Planning: Nothing to discuss.

Sutton Windmill: An email had been received from Chris Young at NNDC.

As you probably know, the applications for Planning Permission and Listed Building Consent have now been approved by the Local Planning Authority. These affectively authorize the removal of the former cap, stocks and fanstage and then sanction their reinstatement. Both approvals were issued with a shorter than normal commencement period of one year from the date of approval (20 Dec 2016). Please note, it is not possible to attach completion dates on planning approvals.
 
In parallel, the owners have been working up a schedule of refurbishment with Bonwick Milling Heritage Consultancy (a SPAB accredited practice).  They have also sought advice from a number of local property agents to help shape their viability calculations. Without going into all of the financial detail, they have concluded that any future plans for the site would have to involve some form of limited habitable accommodation within the mill tower itself for any scheme to be viable. However, this is something that Historic England are strongly opposed to as a matter of principle. Hence, there has been a longer than expected delay in progressing any plans for the site as a whole.
 

At this point, it is probably worth me talking about the owners, GCC Developments. Having now had several meetings with them, I can confirm that they are a legitimate property company who do have the best interests of the mill at heart. At the same time, however, they are a development company who need to re-coop their investment. Hence, they have been looking for solutions which stack up financially but which do not destroy the very thing we are all trying to preserve. This has so far proved elusive given the neot inconsiderable costs involved.
 
In the meantime, a possible lifeline has just been thrown in the form of the SPAB. Through their Mills Section, they have recently opened discussions with the developer with a view to taking on the ownership of the mill and granary. Their intention would be run it as a hands-on project for teaching traditional craft skills, in particular training up new millwrights. They would therefore be looking to bring the mill back into full use over time and to offer ancillary accommodation on site.
 
Whilst on the face of it, this would seem to be the solution we’ve been looking for, SPAB first have to carry out a feasibility study to see if the project is possible. This is likely to take around 2 months and will take us roughly through to our original April deadline for full reinstatement. Clearly this deadline will not be met, something the Council’s Enforcement Board is acutely aware of. It has therefore been decided in the short term that we wait for the outcome of SPAB’s study to see if they will be pursuing their interest.
 
In the event that SPAB do decide to proceed with the project, the Council can then enter into discussions with them around timescales going forward. This said, they would clearly be working to a more fluid program, something which we would have to factor in.
 
Conversely, if their feasibility study is not favourable, we will then need to go back to the developer and reassess the situation. Should it prove impossible to arrive at a mutually agreeable development scheme, the Council would then have the ability to serve an enforcement notice to secure the reinstatement of the cap, etc. However, with the developer having previously indicated that they would meet their obligations and regularize the situation, it is hoped that this will not be necessary.
 
I trust the above updates you sufficiently on the current situation. I have to say that it is an extremely complicated situation for which there is no easy solution. Even if the SPAB do move forward with the Mill, there would still need to be discussions around the rest of the site (and how it might be used to support the financial liability).


Village Hall: Mrs Millership reported that there was now a full committee. They would be hosting a craft fair on 29th May from 10am until 2pm.

A letter had been received from the Village Hall committee stating the hire cost would be increasing to £15 for three hours. An unauthorised party had been held in the hall before Christmas.

Highways: Notice had been received that St Michaels footpath would be resurfaced shortly.

Mr Ellis reported that he had phoned Highways four times and had been given three different reference numbers. He had taken photos of the roads in the village showing the defects. There are five Anglian Water covers in Moor Road which are sinking badly and Mr Ellis will contact them.
The Parish Council agreed to allow Mr Ellis to contact Highways and discuss these matters with them.
Rectory Road had been blocked by sugar beet lorries which had resulted in the refuse collection being done.
All the ditches had been cleaned out.

Mr Baker reported that the hedge at the gravel hole needs to be cut back. This appears to be the hedge belonging to the last bungalow in St Michaels. The clerk will contact the owner.

Mrs Dearson reported that there is a hedge overhanging the footpath belonging to the last bungalow before St Michaels on New Road, the clerk will contact the resident.

Staithe Matters: It had not been possible to contact Mr Tunmore. However, many of the trees have now been cut down.  Mr Frearson reported that the ditch between the car parks had been cleared it looks very tidy.

Finance: Five cheques were presented for payment:
101390 for £35 payable C Barrett for dealing with the moles at the Staithe;
101391 for £24.48 payable to URM for glass collection;
101392 for £93 payable to HMRC flor tax and national insurance;
101393 for £436.52 payable to the clerk for salary and expenses;
101394 for £250 payable to St Michaels Church as previous discussed.

St Michaels PCC: Mrs Dearson had spoken with Mrs Garry regarding a display board. It would be a good idea to show a map of the parish, photos of the potholes, new work at the Staithe etc along with a typical agenda and the Chairman’s report.

For Information: Mr John Richardson had recently passed away. He had been a longstanding member of the Parish Council, serving as Vice-Chairman for a time. Mr Richardson had a great deal of local knowledge and would be missed.




The meeting closed at 8.30pm

´╗┐MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 10th JANUARY 2017

Attendance:
Mr Adair, Mr Withers Mrs Millership, Mr Will,  Mr Frearson, Mrs Dearson in the Chair, and four parishioners.

Apologies: Mrs Bacon, Mrs Grove-Jones (District Councillor), Mr Dixon (County Councillor) Mr Stevens (District Councillor).

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mr Will and seconded by Mr Frearson with all in agreement.

Matters Arising: Nothing to discuss.

County/District Councillor Reports
: No reports.

Correspondence:
The PCSO reported that lead had been stolen from the church roof.

An email had been received from a parishioner, Mr Hallett, regarding the notice board on the Village Green being in a bad state of repair. Mr Frearson will remove the board and try to repair it. It was agreed that a note would be placed on the other notice board giving the website where the minutes can be read.
Mr Hallett also stated that there was no traffic management in the village, the clerk had sent him an email which had previously been received from the police regarding traffic/speeding.
 
Planning: Planning application PU/16/1765 Prior notification of intention for change of use of agricultural building to dwellinghouse and associated operational development to former piggery at Boundary Farm. This proposed development contravenes planning policy regarding new build in the countryside and falls outside the development boundary. The building is little more than a shed. An objection will be sent.

Permission for development has been granted for Sutton Windmill. Commencement of work must take place within one year. So far no enabling development has been proposed.

Permission for development at Oakside has been refused.

Village Hall: Mrs Millership reported that she would be standing down as treasurer but would remain on the committee to represent the Parish Council.

Highways:
Mr Ellis from Rectory Road attended the meeting and stated that he had written to Highways regarding traffic using Rectory Road. The road surface is breaking up and it is not suitable for HGVs. Mr Ellis had requested a meeting with Highways.

Mr Frearson reported that the 60mph signs had been removed on Staithe Road (Staithe side of the A149).

There is now a waiting list for the allotments.

Mr Will stated that there is a lot of dog mess in New Road, there is a dog bin on the corner of St Michael’s.

Staithe Matters:
Work has been completed to the West Dyke. Mr Frearson will contact the Broads Authority to ask if they will put back the bins.

The owner of the Hotel, Mr Tunmore, has cut back some trees and hedges, he would like to maintain the area. Mr Tunmore would like to tidy the entrance to the Staithe and would like to discuss this with the Council.

Mr Barrett has dealt with the moles again.

Finance:
Three cheques were presented for payment:
101387 for £840 payable to Barton Garden Maintenance for grass cutting at the Staithe;
101388 for £93 payable to HMRC for tax and national insurance;
101389 for £439.62 payable to the clerk for salary and expenses.

St Michael’s PCC: Mrs Dearson will discuss the event with Mrs Garry.

For information:
The Parish Council is now three councillors short. Mr Baker and Mr Ellis expressed interest in joining the Parish Council. Mr Frearson proposed that they both be co-opted on to the Council, this was seconded by Mr Will with all in agreement.

Public Forum:
Mr Ellis asked if he could represent the village when he speaks to Highways regarding the roads, this is acceptable.  

The meeting closed at 8.30pm