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The council minutes appear on this site after approval at the Parish Council Meeting following the date they were taken. They are also available to view on the noticeboard The Street Sutton j/w Elmhurst Avenue. There is no legal requirement for them to be displayed publicly just that they are available to be viewed when requested.

MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 12th AUGUST 2014

Attendance:  Mr Munnings, Mr Frearson, Mr Munford, Mr Will,  Mrs Matthews, Mr Baker, Mrs Dearson in the chair, five parishioners, Mrs Grove-Jones, (District Councillor) and Mr Dixon (County Councillor).

Apologies: Mr Richardson, Mr Withers, Mrs Bacon.

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mrs Matthews and seconded by Mr Baker with all in agreement.

Matters Arising: A representative from NNDC will attend the September meeting to discuss affordable housing.

Norman Lamb will be doing his annual parish tour on 21st August.

Public Forum: Mrs Grove-Jones reported that as from the next week it will be possible to register to vote inline.

Mr Addison remarked that there are still problems with regard to flooding in Staithe Road and one the corner of Rectory Road. Mrs Dearson replied that the gullies had been cleaned out by jetting out the pipework,  a camera had been put down the second drain and there had been a lot of rubble in the drain.

Mr Addison went on to say that there is flooding in Neville Road.

Mr Weymouth reported that a contractor had knocked down signs in Mill Road.

Mrs Gladden asked if there had been any progress with regard to speeding issues. The clerk will ask the PCSO for a report.

Correspondence: The PCSO report showed that there had been on incident of criminal damage to a vehicle during the month.

Planning: Permission for development had been granted for 27 Ingham Road.

The clerk had contacted NNDC with regard to P & A and will chase again.

Sutton Windmill: The temporary cap is still sitting next to the Mill and no work has been done. Mr Weymouth stated the replacement cap is more like a sectional garden shed.
A Facebook page has appeared and there have been a few digs at the parish Council, there have been lots of comments on the page and people say they are going to try and put a trust together. Mrs Dearson stated that the Mill is privately owned and there is nothing the Parish Council can do other than go through NNDC. The clerk has contacted the person responsible for the Facebook page and told them that the Parish Council has been trying for many years to get something done about the Mill.

There have been many emails relating to this throughout the month and these have been circulated to councillors.  NNDC are doing their best but they have to wait on procedures.
Mrs Matthews stated that the cap should have been put on 30th May but the contractors are waiting for the wind to drop.

Mr Weymouth stated that pieces of the cap are blowing into neighbouring gardens and a roof has been damaged. The rest of the work should be completed by the end of the year.  The contractors had said that the cap could be taken off and repaired on the ground and then put back.

The Millwright said it could be repaired in situ.

Mr Weymouth has written to Mr Young at NNDC asking why they have not served notice on Yesterday’s World, the owners.

It appears that the District Council would like a voluntary arrangement to avoid a legal battle.

The building is Grade II listed and should be protected, Weavers Way is also closed as a consequence of the Mill being dangerous. A letter will be sent to Norman Lamb asking for assistance.

Village Hall: Mr Baker reported that following the last meeting there would be no rent increase. There are plans to redo the hall floor and the hall is going to be painted, they are also obtaining quotes for a new front door.  The Scout organisations might continue to use the village hall as the new centre in Stalham is very expensive.

Highways: Mrs Matthews also reported that the signs had been knocked down by contractors in Mill Road, this will be reported to Highways.

Mr Munnings and Mr Baker are willing to take part in the Community Speedwatch scheme. 70% of the vehicles that were stopped recently by the speed camera operators were local residents of Sutton and the ones who were actually charged for speeding live in The Street.

The clerk will ask for more speed checks to be carried out. It was suggested that a good place for the speed checks would be close to the 30mph sign opposite P & A.

Mr Dixon stated that a long-term approach needs to be taken as Sutton will be competing with many other parishes with similar problems. It is important to keep the matter on the agenda with Highways and the District Council when planning applications come through.  It may be a good idea to invite the Road Traffic Manager to a future meeting.

Mr Will reported holes in New Road outside the old chapel and the bypass surface still needs repairing.

Mr Baker reported that a branch from a tree near the pond had been thrown on the Green; this will be reported to Highways.

There was some discussion as to where the new dog bin should be placed at the allotments, it should go at the Church Road end.  Mrs Matthews will take some photos and send them to the clerk.

Staithe Matters: Two quotes for dredging had been received, the more expensive one would dredge deeper and therefore it would have a more lasting effect. Mr Baker proposed that the quote from Amis Piling in the sum of £3260 be accepted, this was seconded by Mrs Matthews with all in agreement. The clerk will ask for a commencement date.  

The clerk will ask the Broads Authority for no turning signs to  try and stop cruisers from turning in the mouth of the dyke.

There was discussion regarding mooring places as there are a few vacant spaces.

Mrs Matthews stated that she had not forgotten about the sign.

The meadow will need cutting soon.

Mr Frearson reported that people keep blocking the slipway, he has put up notices.

Finance: Two cheques were presented for payment:
101209 for £93.20 payable to HMRC for tax and national insurance;
101210 for £446.73 payable to the clerk for salary and expenses

Flooding: Nothing to report.

For Information:  Nothing to discuss.

£2 was placed in the meter for electricity.
The meeting closed at 8.55pm

MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 8th JULY 2014

Attendance:  Mr Munnings, Mr Frearson, Mrs Matthews, Mr Baker, Mrs Dearson in the chair, ten parishioners, Mrs Grove-Jones, Mr Stevens (District Councillors) and Mr Dixon (County Councillor).

Apologies: Mr Richardson, Mr Withers, Mrs Bacon, Mr Munford, Mr Will.

Mrs Dearson welcomed everyone to the meeting and reminded the public that should only speak during the Public Forum.

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mrs Matthews and seconded by Mr Baker with all in agreement.

Matters Arising: Mrs Matthews reported that the temporary cap is on site and everything is ready go. Again work has been held up due to the wind being too strong for the crane operator to work.

Public Forum: Mrs Grove-Jones reported that there had been discussion regarding the Junior School at Stalham there are a lot of unhappy parents. Mr Dixon stated the Junior School had become an academy with effect from 1st May.

Norman Lamb will be making his parish tour on 21st August.

Mr Stevens apologized for not attending meetings regularly. He had been liaising with the District Council regarding the Mill and monitoring the situation. They need to get the cap on to make it safe and stop the deterioration.

Mr Dixon reported that there is an interim executive board in place at the High School, they are considering how best to move forward, Mr Dixon is working with the executive board and an agreement with North Norfolk Academy Trust, which is part of Sheringham High School, has been reached. The school will convert to an academy with effect from January 2015. The assistant head teacher will act as head for the time being.

Mr Addison reported that there are problems with the drains and roads – this is being dealt with by Highways.

Mr Gladden attended the meeting to explain that his dinghy had been moored at the West Dyke for several years and he is happy to move to an alternative space to allow for another cruiser to moor. Mrs Dearson apologised for the confusion.

The bin near to the village sign needs tidying up.

Correspondence: Dominic Smith had written asking if the Parish Council would support the idea of a Norfolk flag. Mrs Mathews proposed that the idea be supported in principle, this was seconded by Mr Frearson, there were three votes in favour and one against.

There were no reported crimes for the month.

Planning: Planning application for 27 Ingham Road for the erection of two-storey side extension and replacement front porch and detached garage/workshop. No objections.

Planning permission had been granted for 1 Ingham Road.

The clerk will contact NNDC to see if there have been any developments regarding P & A.

Village Hall: Nothing to report.

Highways: Highways had sent an email and a plan of Staithe Road showing the drains. There had been a problem with the grille in the kerb which has now been resolved.  The map was not clear and one grating had been missed off. The clerk will ask for clarification.

A new dog bin for the allotment will be ordered. Mr Frearson offered to donate the bin.

The clerk will contact Highways to Check on progress with regard to the footpath to the church and ask for the results of SAM tests. The footpath is now very narrow and needs clearing.

Staithe Matters: A boat owner from the West Dyke had complained that the water is too low in the dyke and they have had problems with mud in their engine. The clerk offered an alternative mooring space but their boat had been hit by a leisure cruiser.  It was suggested that the boats should be moored with their engines tilted out of the water. Visitors are not given enough tuition before they are permitted to take out a leisure boat and this results in accidents etc.

Mr Munnings stated that the triangle of grass on the path needs cutting.

Finance: Two cheques were presented for payment:
101206 for £93 payable to HMRC for tax and national insurance;
101207 for £446.73 payable to the clerk for salary and expenses.

Flooding: There has been a water leak in the layby opposite P & A.

For Information:  Nothing to discuss.

£2 was placed in the meter for electricity.
The meeting closed at 8.55pm



MINUTES FOR THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 13th JUNE 2014

Attendance:  Mr Richardson, Mrs Matthews, Mr Munford, Mr Baker, Mr Will, Mrs Bacon, Mr Withers, Mrs Dearson in the chair, four parishioners, Mrs Grove-Jones (District Councillor) and Mr Dixon (County Councillor).

Apologies: Mr Munnings and Mr Frearson.

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mr Richardson and seconded by Mr Baker with all in agreement.

Matters Arising: Mrs Matthews reported that there had been no further developments at the Mill despite being told that the temporary cap is on site and everything is ready go. Work has been held up due to the wind being strong for the crane operator to work. The delays have allowed the Millwright to carry out a more detailed assessment of the Mill’s condition. This has revealed a range of problems including extensive rot and the deflection of some of the principal timbers. It is also clear that some of the late c20th alterations have not helped matters and have tended to undermine the integrity of the structure. These will all need to be considered as part of the repair process in due course.
The footpath remains closed.

Public Forum: Mr Dixon reported that the SAM2 signs had been placed in the village although they were not where Mrs Dearson had asked for them to be. They need to be sited near to power for them to work.

Mr Dixon went on to say that with regard to the Junior School in Stalham this had now become an academy; people had expressed concerns over recent developments. An academy is not accountable to Norfolk County Council but reports direct to the Education Department. Stalham Town Council had written to the school expressing concern and inviting them, to meet with the Town Council.  

Mrs Grove-Jones reported that the five year land supply had lapsed at Christmas. A new configuration of this will be up to NNDC.

A parishioner complained that the slipway at the Staithe had always got boats in it and it was not possible to launch a boat from there. People would not be able to use it in an emergency. Boat trailers are being left in the car park in the area that was designated for people using the slip to leave their trailers.

Mrs Armstrong complained that the website was not working. It is working and the website is www.suttonparishcouncil.org.

Mrs Armstrong went on to report that the gate to the Gravel Hole has broken, the landowner will be informed.

Correspondence: The PCSO report showed that there had been no crimes recorded this month.

Mrs Smith had been in touch to say that the magazine committee could do with some support with new members.

A letter had been received from NNDC regarding Affordable Housing – Rural Exception Scheme asking if the Parish Council would like David Williams to attend a meeting to discuss the development of affordable housing. It was agreed to invite Mr Williams to a future meeting.

Planning: The application for 1 Ingham Road has been approved.

An Appeal against refusal has been submitted for Fairfield, Church Road. This is outside the development plan and is not a sustainable distance from developments.

Planning application PF/14/0700 erection of two-storey side/front extension to Alderley, The Street. Although it looks as if the footprint of the property would be doubled in size there were no objections to the application.  The garden is large and the neighbours will not be affected.

Outline planning application PO/14/0692 for the erection of eight dwellings at land at Yarmouth Road, Stalham. Sutton Parish Council is being consulted as this land adjoins the parish.  The plans show twenty-four parking spaces for the eight proposed dwellings, this would mean a large increase in traffic through the village, potentially passing all the schools. Concern was expressed over surface water drainage and the infrastructure which in inadequate.  More pressure will be put on local services; schools, doctors, surface water and road use. An objection will be sent.

Village Hall: Nothing to discuss.

Highways: Staithe Road flooded badly during recent heavy rainfall.  There was water from the end of Staithe Road up to Laxfield Road right across the road up to the level of the kerb. The drains appear not to working correctly. Highways will be informed.

The surface of the A149 at the junction of Staithe Road is in a dreadful state and Mr Richardson reported potholes near to the hotel car park. The hole in the layby has not been repaired.

The footpath to the Church is again in a bad state and there has been no development regarding the fence encroachment.

There is a problem with dog fouling in the Gravel Hole again and the clerk will contact Environmental Services.

Staithe Matters: The dinghy is still moored in the cruiser space; Mrs Armstrong reported that it had been left by the same person who dumped the bikes in the bins. The clerk will contact the Broads Authority to see what more can be done. They could pass on a letter or an invoice for the mooring space.

Most councillors had looked at the new bench on the Staithe and agreed that it was similar to the existing benches. Mr Baker stated that it looked better than the old ones and is not dangerous as the concrete runs into the grass. If the Parish Council is approached in the future for a bench on the Staithe they will ask for a map where it would be sited and design of the bench first.

Mr Munford stated that at a previous meeting that the land adjacent to the West Dyke could be used to store boats if the slip was put back in at the end of the Dyke. This would then create more income.

Finance: Three cheques were presented for payment:
101203 for £93 payable to HMRC for tax and national insurance
101204 for £446.73 payable to the clerk for salary and expenses
101205 for £719.20 payable to AON for insurance.

The clerk had completed the Annual Audit forms in accordance with the year end accounts presented at the previous meeting. Mr Baker proposed that the Audit form be accepted, this was seconded by Mr Will with all in agreement.

Flooding: Nothing further to discuss.

For Information: Mr Munford stated that the visit to the RSPB site had been very informative and interesting. An email of thanks will be sent to the warden.

MINUTES FOR THE ANNUAL PARISH MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 13th MAY 2014


Attendance:  Mr Richardson, Mr Baker, Mr Munnings,  Mr Will, Mrs Bacon, Mr Frearson, Mr Withers, Mrs Dearson in the chair, five parishioners, and Mr Dixon (County Councillor).

Apologies: Mrs Matthews,  Mr Munford and Mrs Grove-Jones.

Chairman’s Report: This is my second annual report as Chair and I am pleased to say that we had a busy year. It was decided to add an extra meeting in August as it was felt that matters often arose in the summer that need dealing with before September. The Council is still one member short of a full complement and is very active. Discussions have often been lively and give a wide cross-section of opinions, whatever the subject is under discussion. Our District and County Councillors have both attended regularly and their input and support has been welcome. Our PCSOs  also attend  our meetings or supply us with a report. We have also seen an increase in the number of parishioners attending meetings. Their contributions during the public forum are welcomed. It would be a pleasure to see even more people at the meetings. At one meeting parishioners were specifically invited to discuss the possibility of acquiring the "Gravel Hole" for the Parish. This continues to be investigated.
As last year, planning continues to be a problem in the parish and North Norfolk District Council still seem reluctant to enforce their own rulings. We have found it frustrating that we seem unable to have any influence over developments in Stalham that will affect traffic through the village.
Speeding through the village is still a matter of concern and is currently on the agenda of the Safer Neighbourhood Group again. It was hoped that we would have SAM2 speed signs installed but these have been withdrawn by Highways.
Flooding has also been a regular discussion point, particularly when surface water gets into foul drains and the system is overwhelmed. This is likely to arise repeatedly in the next few years. However work carried out by the Internal Drainage Board seems to be coping with storm water extremely well.
It is hoped that the entrance to the footpath from Staithe Road to the Church will have a barrier of some type installed to help with safe exit onto The Street. This is expected to be a joint venture with Highways contributing to the cost. The council has had the nettles that block the path near the church cleared and intend to ensure that the same happens this coming year.
The Parish moorings in West Dyke have been further improved which provides extra income for the Parish. As part of the planning permission that we discovered was necessary, we have planted a flower meadow and installed bird boxes. We are grateful to Norfolk Wildlife Trust, Sutton Infants School and two parishioners who worked hard in dreadful weather to plant the meadow.
Sutton Mill continues to deteriorate and to such an extent that it is dangerous. The footpath has had to be diverted while urgent repairs are carried out. The Council is maintaining a watching brief.
Finally I would like to record my thanks to Sarah, our clerk, without whose help, support and wide-ranging knowledge my year as Chair would have been considerably more difficult.
Your Parish Council consists of volunteers working to make your parish a better place to live in. We need to know what is important to you. Please tell us! 

Village Hall Report:  Mr Baker reported that he had been appointed chairman of the Management Committee, Mr M Dixon is treasurer, Mrs B Savage Secretary and booking secretary. Mr Munnings represented the Parish Council and S Cushion and M Jolly make up the committee.  There is a need for a new lighting and heating system. There is to be a review of the hire charges and metered electricity charges.

The Annual parish Meeting closed at 7.40pm

MINUTES FOR THE ANNUAL PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 13th MAY 2014

Attendance:  Mr Richardson, Mr Baker, Mr Munnings,  Mr Will, Mrs Bacon, Mr Frearson, Mr Withers, Mrs Dearson in the chair, five parishioners, and Mr Dixon (County Councillor).

Apologies: Mrs Matthews, Mr Munford and Mrs Grove-Jones.

Election of Officers: Mr Baker proposed that Mrs Dearson remain as chairman, this was seconded by Mrs Bacon with all in agreement.
Mr Baker further proposed that Mrs Matthews and Mr Richardson remain as joint vice-chair; this was seconded by Mr Will with all in agreement.
Mr Richardson proposed that the Staithe Committee and Planning Committee remain the same; this was seconded by Mr Baker with all in agreement.
Mr Will agreed to be responsible for overseeing the allotments.

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Frearson with all in agreement.

Matters Arising: The clerk had contacted a recycling company regarding the replacement of the bottle banks and the possibility of having can banks. This is possible. Recycling provides an income for the parish.

It had been agreed to visit the RSPB site on 20th May at 9am.

With regard to the garages at Elmhurst Avenue Victory housing had replied saying that they do not operate an allocated car parking space policy and therefore the spaces would not be just for residents of Elmhurst Avenue. There would not be a charge for them. The question about bollards would be considered when detailed design for the project is undertaken.

Public Forum: Mr Addison reported that the drains in Staithe Road are blocked causing the road to flood. The resurfacing had not been taken right up to the junction with Old Yarmouth Road. There is a large pothole in the lay-by opposite P & A. Mr Addison went on to ask about the footpath near to the Mill, why could it not be used on a still day. Mrs Dearson replied that it could not be monitored on a daily basis and the County Council had considered it best to close the footpath until the works have been carried out.

Mrs Gladden asked if there had been any progress with regard to speeding through The Street. Mrs Bacon stated that there had been a traffic survey carried out that day.

Correspondence: The PCSO report showed three crimes for the month.

Planning: The planning application for Fairfield, Church Road had been refused but Mr Baker stated that he had been following the application online and the applicant is making an appeal.

Outline planning application for a two storey dwelling at land adjacent to Welholme, Yarmouth Road, Stalham.  An objection will be sent to this application on the grounds that if approved it would open up all land to development.

Village Hall: Nothing further to discuss.

Highways, Allotments & Footpaths: Mr Will reported that the allotments are in very good order, they have never been better.

There have been complaints regarding the lack of a gate at the end of the footpath opposite the pond. The clerk had contacted Highways who stated that used to be a wicket gate, this can be replaced by the Parish Council but permission should be sought from the landowner. Accordingly, the clerk had contacted the landowner who has given permission for the installation of a gate.

Mr Munnings reported that the new owners of Adderley have encroached on the footpath by erecting a wooden fence. Highways have been contacted and they will investigate.  Mr Munnings has photos of the footpath and will send these on to the clerk.

There have been speed cameras in the village during the month and some of those who had been stopped were actually people who had been complaining about speeding through the village! Catfield Parish Council is looking to use the speed awareness cameras for monitoring purposes only and asked if Sutton would like to join with them, volunteers will be needed. It was agreed this was a good idea.

Staithe Matters: There are currently two mooring spaces available.
A boat is chained to the quay heading where a cruiser space should be. Mr Frearson will obtain the licence number and let the clerk know so that the Broads Authority can look into this.
There have been complaints regarding the bench which was put in at the Staithe. People feel that it is not in keeping with the other benches and it has been set in concrete which is raised above ground level.  It was agreed that members of the Council would take a look during the month and the matter discussed again at the next meeting.
Mrs Dearson reported that the meadow grass is not coming back as quickly as she had hoped.
Mr Richardson said that the pile of soil is dangerous but Mr Frearson will get a digger and use the soil for back filling.

Finance: The clerk presented the year end accounts which showed that income was £14683.27, the expenditure £11185.11 and the balance carried forward is £8120.49. Mr Will proposed that the accounts be accepted, this was seconded by Mr Frearson with all in agreement. Accordingly the chairman and clerk signed the accounts as true record.

Three cheques were presented for payment:
101200 for £120 payable to Sutton Village Hall for rent;
101201 or £93 payable to HMRC for tax and national insurance;
101202 for £446.73 payable to the clerk for salary and expenses;

Flooding: Nothing to discuss.

For Information: Mr Dixon reported that the Junior School in Stalham became an academy on 1st May; it is attached to Eaton Hall. Ofsted have been back to the High School and they are satisfied that the school is working in accordance with the improvement plan and they are on the road to recovery.

Mr Baker reported that there is to be a children’s party in November.

Mr Frearson stated that it was good to see Mr Richardson back.

£2 was placed in the meter for electricity.
The meeting closed at 8.40pm



MINUTES FOR THE PARISH MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 8th APRIL 2014


Attendance:  Mrs Matthews,  Mr Will, Mrs Bacon, Mr Frearson, Mr Withers, Mr Munford Mrs Dearson in the chair, four parishioners, and Mr Dixon (County Councillor).

Apologies: Mr Richardson, Mr Baker, Mr Munnings and Mrs Grove-Jones.

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mrs Bacon and seconded by Mr Frearson with all in agreement.

Matters Arising: Nothing to discuss.

Public Forum: North Norfolk District Council had informed the residents of Elmhurst Avenue of their intention to demolish the garages between Elmhurst Avenue and New Road. It is the intention to make the area into car parking. Concern was expressed that travellers might use the area and the Parish Council was asked to investigate the District Council’s proposals. It was suggested that bollards could be put in to stop large vehicles from accessing the area.
Mr Dixon stated that this situation is not unique to Sutton, similar is happening elsewhere.

Mrs Armstrong reported that a concrete base had been put down at the Staithe – this is for the memorial bench.

There is a Repair Order on the Mill and the footpath remains closed until the Mill has been made safe. Mrs Matthews stated that people have been seen at the Mill and the cap should be removed by the end of May and repairs carried out by the end of the year.  The District Council is responsible for the building being made safe and the County Council responsible for the rights of way closure.

Mr Dixon reported that with regard to the incinerator the process has come to an end and the County Council will have to pay a minimum of £35million. Mrs Dearson expressed concern that the public enquiry was a waste of time and would cost more money that could be better spent elsewhere.

Mr Dixon went on to report that the High School and Junior School in Stalham are in special measures. Mr Dixon is actively involved with both schools. The Junior School is being run with an interim executive board and is well on the way to becoming a good school. It should become an academy on 1st May. There have been a number of significant changes at the High School, the governors have been removed and this school should also become an academy.
Mrs Gladden reported that there is a sign missing at the junction of Laxfield Road/Staithe Road.

Correspondence: The PCSO report showed two crimes for the month and Sutton is on the SNAP priority list for speeding. Mr Dixon stated that he was still looking into the situation regarding the SAM2 signs.

An email had been received from the RSPB asking if councillors would like a tour of Sutton Fen. It was agreed this is a good idea and the clerk will contact the Warden for possible dates.

Planning: There has been no progress with regard to P & A.

Broads Authority Planning Application BA/2014/0016/FUL proposed new mooring basin and access dyke, staging and quay heading at Sutton Staithe Boatyard. Mr Frearson and Mr Withers declared an interest in this matter but remained in the meeting to answer questions relating to the application.  
The main concern was with regard to car parking, this will be behind the boats in the new basin. It was generally considered that the application should be supported as business in the village should be encouraged. Mrs Matthews proposed that the application be supported this was seconded by Mr Will with all in agreement.

Village Hall: Nothing to discuss.

Highways: There have been complaints that there is no barrier at the end of the footpath from the church to the pond making it dangerous especially for children who might run out into the road. Mrs Dearson had discussed this with the Highway Engineer at their meeting and he said it was something he would look into. The clerk will ask if the Parish Council would be permitted to put in a barrier.

Mrs Matthews expressed concern over the Weavers Way footpath; it is coming up to tourist season.

Staithe Matters: A man from Stalham had contacted the clerk for a mooring space, it was explained to him that the spaces are for residents of Sutton only. However, there are several spaces at present. It was agreed to advertise the mooring spaces for one month if the spaces are not taken up then a pace will be offered to the man in Stalham but at an increased cost and on a yearly basis. If someone from the parish needs a space the two months notice will be given to vacate at the end of the term.

The rubbish bins at the Staithe will be removed next year.

Many of the flowers are now coming up in the wildflower area.

Back filling is needed behind the new staging.

Finance: Four cheques were presented for payment:
101196 or £199.99 payable to NALC for subscriptions;
101197 for £93 payable to HMRC for tax and national insurance;
101198 for £453.63 payable to the clerk for salary and expenses;
101199 for £1398 payable to Ken Birchall for works at the Staithe.

Flooding: Nothing to discuss.

For Information: Nothing to discuss.
£2 was placed in the meter for electricity.
The meeting closed at 8.55pm

MINUTES FOR THE PARISH MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 11th MARCH 2014


Attendance:  Mr Will, Mrs Bacon, Mr Frearson, Mr Withers, Mr Munford Mr Baker, Mr Munnings,  Mrs Dearson in the chair, ten parishioners, Mrs Grove-Jones, District Councillor and Mr Dixon (County Councillor).

Apologies: Mr Richardson, Mrs Matthews.

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mr Munford and seconded by Mr Frearson with all in agreement.

Matters Arising: Nothing has been heard from Mr Slater regarding the Gravel Hole, the Planning Department confirmed that Mr Slater had not contacted them regarding planning in the parish. Documents have been found which show that the Parish owns the wandering acre.

Public Forum: Norfolk County Council want to charge £2 for every visit to the recycling centre at Worstead, this will be contested.

Mrs Dearson remarked that when the road passed Nicholson’s had been closed the previous week there had been a noticeable reduction in traffic through the village.

Mr Addison reported that the drains in Staithe Road were full of leaves. The footpath to the church is not passable at present. Mr Addison went on to ask about the footpath adjacent to the Mill and if anything had happened about the Mill itself. We have to wait for NNDC to have discussions with the owners. Mr Addison further stated that the briars outside the last house next to the bypass on Staithe Road need cutting back.
Mr Withers stated that this is dangerous as pedestrians cannot see when they are trying to cross the road.

Mrs Gladden asked if there had been any progress regarding the SAM2 signs. The Highway Engineer had visited Mrs Dearson earlier in the day to say that the signs are being withdrawn from 1st April so Sutton will not be getting them. He said that Sutton could get together with some other parishes to buy some SAM2 sign and rotate them through the parishes.
Mr Dixon was concerned about this and stated that there would be considerable reaction from other parishes as some had applied for grants to have the signs.

Mr Dixon stated that there had been many complaints about the stated of Mill Road after the hedges had been cut. There is poor drainage, the mud and detritus had built  up in the middle of the road. Reporting is crucial and parishioners should call the police on 101. SNT will then come out and track down the offenders who should be responsible for removing the mess.

Correspondence: The PCSO report showed that there had been 1 assault during the month and this had been detected.

A letter had been received regarding textile recycling. The clerk will look into this.

Planning: A planning application had been received for Fairfields, Church Road.  Mrs Bacon asked why an annex could not be build. The applicant replied that he had consulted with the Planning Department and they had suggested a separate dwelling. Mr Munford was concerned regarding drainage as the present system is at full capacity, more properties would exacerbate the problems. The applicant responded that he was prepared to consider a sewerage treatment; the existing swimming pool will be removed thereby reducing the amount of water going through the sewers.
It was pointed out that no planning notices had been put up and the neighbours had no knowledge of the application, Mrs Grove-Jones will raise this.  
Mr Baker proposed that the application be accepted providing the sewerage did not adversely affect the village, the building is fine, Mr Frearson seconded the proposal and there were five votes in favour and one objection.

Nothing more has been heard with regard to P & A, Mrs Grove-Jones will follow this up.

Village Hall: The next meeting is in May.

Highways: Mrs Dearson and Mr Dixon met with the Highway Engineer to discuss the various problems in the village, it had been agreed that the proposed works to the footpath on the Old Yarmouth Road should go ahead as the footpath was in a bad condition and it is too late to stop the work now.

The matter of traffic through The Street was discussed again with various ideas for traffic calming being discussed; Mr Munnings suggested mini roundabouts at Staithe Road, New Road and Hickling Road. Mr Munnings also suggested as there is no footpath there should be a 20mph limit. Chicanes were also proposed as were speed humps. All of these suggestions will be put to Highways. Mr Dixon stated that engineering solutions cost a lot of money.

Mr Will reported that the hedges at the allotments had been cut and he thanked Mr Addison for his help in clearing up.

Mr Munnings stated that there is a sign at the bottom of Mill Road saying that the Weavers Way footpath is closed past the Mill, there should also be signs on Rectory Road and Hall Road.

Staithe Matters: The meadow has been planted with the help of Norfolk Wildlife Trust, Mrs Dearson and two parishioners. The infant school also helped with the planting.

The staging is nearly finished; there is safety tape around the area to stop people going on it.

Mooring Fees: Mr Munnings declared an interest in this matter and left the meeting whilst it was discussed. After some discussion Mr Fearson proposed that the fees be increased to £390 for cruisers and £85 for dinghies, this was seconded by Mr Baker with all in agreement.

Finance: Three cheques were presented for payment:
101193 for £93.20 payable to HMRC for tax and national insurance;
101194 for £446.72 payable to the clerk for salary and expenses;
101195 for £30 payable to G A Tallowin for hedge cutting.

Flooding: Mr Withers stated that during the recent heavy rains there had been no problems with the drainage system, this should give parishioners confidence in the system.

Mr Munnings stated that the water level in the ditches had not risen.

For Information: Mr Munnings reported that the churches would be getting together to hold a free children’s party at Christmas.

MINUTES FOR THE PARISH MEETING HELD IN THE VILLAGE HALL SUTTON ON TUESDAY 11th FEBRUARY  2014


Attendance:  Mr Frearson, Mr Withers, Mr Munford Mr Baker, Mr Munnings,  Mrs Dearson in the chair, ten parishioners, Mrs Grove-Jones, District Councillor and Mr Dixon (County Councillor).

Apologies: Mr Richardson, Mr Will, Mrs Bacon, Mrs Matthews.

Minutes of the Previous Meeting: The minutes of the previous meeting, having been circulated, were taken as read and signed by the Chairman. This was proposed by Mr Baker and seconded by Mr Frearson with all in agreement.

Matters Arising:
Gravel Hole: Mrs Dearson outlined the situation regarding the Gravel Hole stating that originally the Parish Council had made a decision to leaves things as they are but Mr Slater, the landowner, had raised the matter again. Mr Slater would like to obtain planning permission for land in his possession and would like to Parish Council to agree to this, in exchange he would give the Gravel Hole to the parish.

Mrs Dearson explained that whilst the Parish Council would like the Gravel Hole to be an attractive amenity area for the whole parish to use there are financial implications; more insurance costs, fencing the area etc.

Mrs Gladden stated that shoe would not like to see more houses in the village. Mr Grimes asked how much development there would be.

Mr Munford asked if the land were to be offered would the Parish Council want it; the Precept would have to be increased to cope with the increase in expenditure this would impact upon each household in the parish as the Council Tax would go up.

After considerable discussion, two people from the public asked for further investigations to be carried out, seven were against the proposal and two abstained.

It was agreed that the clerk would contact Mr Slater and ask him for more information regarding the site he wishes to develop. The Planning Department will also be contacted to see if they have any discussions with Mr Slater.

This matter will be revisited when there is more information.

Norfolk Wildlife Trust has agreed to help with the planting and installation of the bird boxes at the Staithe. They need volunteers to help with this. Gemma Walker from the Wildlife Trust will try to involve the school children to do some planting. Mrs Armstrong volunteered to help; she also helps out at the school.

The footpath near to the Mill remains closed. It had been closed off by NCC as the cap had fallen from the top of the Mill making the footpath dangerous. North Norfolk District Council will be meeting with the owners of the Mill to see if a solution can be made.

Correspondence: The PCSO report showed that there had been no crimes reported during the month.

A letter had been received asking for a donation towards the cost of maintenance for the churchyard. Mr Frearson proposed that the Parish Council pay half in the sum of £250, this was seconded by Mr Munford with all in agreement.

Planning: A planning application had been received for 8 Goose Lane, for a one and a half storey side extension. Although it looks as if this proposed extension will double the size of the existing footprint there were no objections to the application.

Village Hall: Mr Baker reported that a meeting had recently been held. The accounts were signed and registered with the Charity Commission. The rent will be increased from April.

Highways, Allotments & Footpaths: There is to be an extension of time for the works in Staithe Road until 14th February. Some of the road has been resurfaced but the large pothole has not been filled in.

An email had been received giving detail of proposed works to the footpath which runs from Moor Road along the front Neville Road. The Parish Council considered that this was a waste of money when there are other areas more in need.

Mr Will had indicated that the hedge at the allotments will be cut shortly. The hedge on New Road also needs cutting.

The footpath from the church is now clear of the fallen ivy but is very wet.

Finance: Three cheques were presented for payment:
101189 for £93 payable to HMRC for tax and national insurance;
101190 for £526.98 payable to the clerk for salary and expenses, including the bird boxes;
For £250 payable to St Michaels’ Church as previously discussed.

Flooding: The village had coped well during the recent bad weather, the sewer had bubbled up once in the last month and the new pumps appears to be working well. The ditches are full at the Staithe but the water in the dykes is lower than it was in the summer.

Staithe Matters: It was agreed to defer this matter until the next meeting when it is hoped more councillors will be present.

For Information: Nothing to discuss.

The meeting closed at 8.55pm.
£2 was placed in the meter for electricity.

JANUARY

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